Biologics Development - Business Operations Associate

Position Title: Biologics Development - Business Operations Associate

Work Location: Seattle 400 Dexter - WA

Assignment Duration: 12 Months

Work Schedule: Mon-Fri(normal business hours)

Work Arrangement: 50% Onsite

Position Summary:

The Business Operations Associate provides administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking.

This role supports day-to-day procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures.

Duties:

Capital Equipment Procurement Support

* Coordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals.

* Support the collection of supplier quotations and route materials for review and approval by senior procurement staff.

* Create and track purchase requisitions and purchase orders in accordance with internal procedures.

* Track order status, delivery schedules, and installation milestones.

* Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness.

* Ensure all procurement documentation aligns with internal capital approval and compliance processes.

Ad Hoc Laboratory Supply Procurement

* Review laboratory supply requests for completeness, accuracy, and required approvals.

* Execute purchase orders using approved suppliers, catalogs, and sourcing channels.

* Track order fulfillment and follow up with suppliers to support timely delivery.

* Maintain accurate records of orders, confirmations, and receipts.

* Escalate discrepancies, fulfillment issues, or non-standard requests to senior team members.

Invoice Processing & Reconciliation Support

* Track invoice status and identify discrepancies related to pricing, quantities, or proof of receipt.

* Support invoice reconciliation within Procure-to-Pay (P2P) systems.

* Maintain invoice logs and supporting documentation.

* Escalate unresolved invoice issues to procurement or finance partners for resolution.

Operational & Administrative Support

* Maintain organized procurement documentation to support audit readiness and compliance.

* Support process adherence by following defined SOPs and escalation paths.

* Assist senior procurement staff with special projects and initiatives as assigned.

* Continuously learn procurement systems, policies, and best practices.

Systems & Tools

* Ariba (requisitioning and purchase orders)

* SAP (financial and vendor data)

* Icertis (contract tracking)

* SharePoint (documentation)

* Microsoft Office tools - Access and Outlook (tracking, reporting and communication)

Qualification & Experience:

* Required Bachelor's degree in business administration, scientific discipline, or equivalent qualification

* 3 years supporting procurement-related activities or comparable operational roles

* Foundational experience or strong interest in procurement, operations, or supply chain support functions

* Exposure to purchasing, invoicing, or financial processes preferred

* Robust attention to detail and organizational skills to manage multiple priorities and adapt to shifting deadlines

* Effective communication skills for collaboration across various teams

* Proficiency in Microsoft Excel, Word, and email tools

* Willingness to learn procurement systems and processes with guidance

* Working knowledge of ERP systems such as SAP and Ariba preferred

* Strong organizational abilities and meticulous attention to detail

* Excellence in verbal and written communication

* Collaborative, service-oriented mindset

* Comfort engaging with both technical and non-technical stakeholders

Additional Information (If Applicable):

Additional Job Requirements:

None