Cash Application/AR Representative II

Are you looking for an opportunity to make a difference? At Mesa Labs we're passionate about protecting the vulnerable by enabling scientific breakthroughs, ensuring product integrity, increasing patient and worker safety, and improving quality of life around the world.

At Mesa Labs we offer competitive wages, including bonus opportunity, and a comprehensive benefits package.

Base Compensation Range: $19.59/ hour - $24.52/ hour

This position is eligible for an annual 10% bonus opportunity in addition to the base salary

Outstanding Benefits and Perks:
We are proud to offer a variety of benefits that meet the diverse needs of our employees:

• Eligible for benefits the first day of the month after you start
• Tiered Medical, Dental and Vision Insurance options
• Health savings (HSA), healthcare & dependent care flexible spending (FSA) accounts
• Company paid short term and long-term disability (unless covered by a state disability plan)
• Company paid life insurance and AD&D

• 3 weeks of accrued vacation time; accruals begin on Day 1

• Paid sick leave of 48 hours per calendar year
• Eligible employees may receive four (4) weeks paid Care Giver leave after 1 year of service or in accordance with state leave laws
• 401(k) plan that provides a 4% Safe Harbor company match on a 4% employee contribution that begins on Day 1
• Employee Wellness and Financial Assistance Resources through Cigna and NY Life
• Nine (9) paid company holidays per year
• Overtime opportunities

This is a hybrid position with 1-2 days/week onsite at Mesa's Lakewood facility.

This position support Mesa's Corporate business. At Mesa Labs, we apply technical expertise and technological innovation to improve quality of life for patients, workers, and consumers worldwide. Our products and services directly impact the critical environments that advance medical breakthroughs, keep industry moving, and ensure the safety of products we use every day.

Job Summary

The Cash Application/AR Representative II is responsible for accurately processing transactions related to accounts payable and receivable. Ensures timely and accurate financial reporting while maintaining compliance with internal policies.

Duties/Responsibilities

Accounts Payable Tasks:

* Process invoices and expense reports, ensuring all necessary approvals are obtained.

* Verify the accuracy of invoices against purchase orders and receipts.

* Assist in preparing payment batches and ensuring timely vendor payments.

* Resolve discrepancies by communicating with vendors and internal departments.

Accounts Receivable Duties:

* Prepare and send invoices to customers promptly, ensuring accuracy in billing.

* Monitor and follow up on overdue accounts, working to resolve payment issues.

* Record and process customer payments accurately, including checks and electronic transfers.

* Maintain customer account records and reconcile discrepancies as needed.

Financial Reporting:

* Assist in generating monthly financial reports related to accounts payable and receivable.

* Contribute to the maintenance of accurate financial records in accordance with company policy.

* Provide data for accounts receivable aging reports and assist in analysis of outstanding invoices.

Compliance and Documentation:

* Ensure adherence to accounting standards and internal controls in all transactions.

* Maintain organized documentation for audit purposes and internal reviews.

* Assist in preparing materials for audits related to accounts payable and receivable.

Team Collaboration:

* Collaborate with team members to improve processes and workflows within the finance department.

* Act as a point of contact for inquiries related to accounts payable and receivable, providing excellent customer service to both internal and external stakeholders.

Continuous Improvement:

* Participate in training and development activities to enhance skills and knowledge in accounts payable and receivable processes.

* Suggest process improvements to enhance efficiency and accuracy in financial operations.

Experience/Education

• High school diploma or equivalent.
• Minimum of 1 - 2 years of experience in Accounting/Finance.

Knowledge & Skillsets Required

• Strong analytical and problem-solving skills.
• Excellent attention to details and accuracy.
• Ability to manage multiply priorities.
• Strong interpersonal and communication skills, with the ability to collaborate effectively with team members and stakeholder.

Physical Demands

• Sitting: Often for extended periods at desks or meetings.
• Standing or walking: Occasionally for meetings or office tasks.
• Using computers: Typing and using office equipment.
• Lifting: Light, less than 10 pounds.
• Repetitive motions: Frequent use of keyboard and mouse.

Environmental Conditions

• Workspace: Climate control (air conditioning or heating) to ensure comfort.
• Lighting: Adjustable lighting to reduce eye strain.
• Noise Levels: The noise level is moderate, with occasional interruptions from phone calls and conversations. Use non-canceling headphones if necessary.
• Ergonomics: Workstations with desk and adjustable chairs to support good postures.
• Ventilation: Good ventilation to ensure a comfortable working environment, though this can vary depending on the building.

Mesa Labs is an Equal Employment Opportunity Employer.

Mesa Labs prohibits unlawful discrimination and harassment against applicants or employees based on age, race, sex, color, religion, creed, national origin or ancestry, disability, military status, sexual orientation, or any other status protected by applicable state or local law. Please note that Mesa Labs conducts criminal background checks upon offer acceptance.