Program & Portfolio Manager

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

This position supports multifaceted, cross-functional programs and portfolios by providing operational coordination, data tracking and reporting, process improvement, communications, and compliance-related support to help ensure timely, high-quality delivery aligned with Institute policies, governance requirements, and strategic priorities. This position serves as a key operational liaison among administrative leadership, faculty, staff, campus partners, and external stakeholders. This position requires independent judgment, strong organizational skills, initiative, and the ability to manage multiple priorities in a dynamic environment. This position does not include supervisory responsibilities.

Job Duty 1-Manage all aspects of assigned programs and portfolios throughout the project life-cycle to ensure completion within the defined scope, quality, schedule and budget parameters; Collaborate with cross-functional stakeholders, including unit strategic committees, working groups and campus partners, to support implementation, operational execution, milestone management, and adherence to established governance requirements.
Job Duty 2-Compile, analyze and respond to data requests to facilitate the development of recommendations to address potential and existing Institute and unit-level challenges; Coordinate related operational and administrative activities, including records maintenance, documentation, meeting support, business document preparation and procurement support. Support operational and compliance-related tracking and reporting needs (e.g., data privacy monitoring, COI certification coordination, and ERM/risk documentation) in partnership with subject-matter experts.
Job Duty 3-Develop data analysis, financial modeling, and bench-marking for project
requests and program/portfolio initiatives; Support budget monitoring and financial tracking by analyzing and reporting financial and operational data to ensure alignment with approved budgets and established timelines.
Job Duty 4-Design, develop and maintain tools, processes and reporting mechanisms for portfolio management and enterprise-level tracking; Collect, verify, analyze, and communicate program, operational, and compliance-related data to monitor progress, milestones, and outcomes. Maintain tracking tools, performance metrics, and documentation in partnership with subject-matter experts; Prepare dashboards, summary reports, and data submissions for leadership review and operational decision-making.
Job Duty 5-Design, develop, manage, and disseminate program, project, and operational materials and resources, including guidance and educational content; Facilitate delivery of project/program management education and stakeholder communications using Institute-wide and approved OIT tools and platforms (e.g., Copilot, SharePoint, Teams, Slack, Institute websites and landing pages).
Job Duty 6-Facilitate cross-functional coordination with campus business units and partners to resolve implementation issues, remove operational barriers, and facilitate timely completion of program and project deliverables.
Job Duty 7-Develop, implement, and maintain operational and administrative processes consistent with Institute policies; Design and document workflows and practices that enhance program efficiency, project coordination, and consistency of execution.
Job Duty 8-Support unit-level strategic committees and cross-functional working groups by coordinating deliverables, maintaining status updates and action logs, and assisting with milestone tracking for the unit-level strategic plan initiatives and related risk/compliance support activities, as needed.
Job Duty 9-Plan, coordinate, and support meetings, events, workshops, and program activities, including logistics, materials preparation, vendor coordination, budgeting support and travel arrangement; Ensure events align with program objectives and schedules.
Job Duty 10-Perform other duties as assigned.

Educational Requirements
Bachelor's Degree in Business Administration, Statistics, Data Science or related field or equivalent combination of education and experience

Other Required Qualifications
Hours can include evenings and weekends; Conference travel may be required

Required Experience
Five to seven years of job related experience

Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience.
Five to seven years of relevant experience.

$75,000 - $83,000 Annually

• Demonstrated ability to manage multiple priorities, meet deadlines, and support complex programs, projects, and initiatives with minimal supervision.
• Highly organized and detail-oriented, with a strong commitment to accuracy, follow-through, and quality in all work products.
• Excellent written and verbal communication skills to effectively engage and collaborate with various stakeholders.
• Ability to exercise sound judgment, work independently, and navigate complex operational and institutional environments.
• Strong analytical, reporting, and data management skills, including the ability to develop and maintain tracking tools, performance metrics, and operational reports.
• Experience supporting cross-functional initiatives involving multiple stakeholders in a structured and collaborative manner.
• Experience working with business and legal documents with attention to accuracy, compliance, and process.
• Experience supporting compliance tracking, governance-related processes, and operational reporting.
• Proficiency with productivity and collaboration platforms, including Microsoft 365 (e.g., Word, Excel, PowerPoint, Outlook), Copilot, SharePoint, Teams, and Slack; experience with content management systems such as Drupal is a plus.
  

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a position of trust background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening