Talent Acquisition Coordinator

We are thrilled to invite a highly organized and empathetic professional to step into a pivotal role within our Talent Acquisition team. In this position, you won't just be filling a role; you'll be the vital link connecting incredible talent with career-defining opportunities, directly shaping the future workforce and contributing to the company's growth and success. Your meticulous attention to detail and passion for candidate care will ensure every interaction leaves a lasting positive impression, making a tangible difference in people's lives and our organizational capabilities.

This role offers a unique opportunity to immerse yourself in a highly collaborative and relationship-driven environment where no two days are the same. You will be instrumental in ensuring a seamless and positive hiring journey for every candidate and hiring manager. Your contributions will directly enhance the efficiency and effectiveness of the talent acquisition process, allowing the company to attract and secure top talent crucial for its expanding teams and strategic initiatives. This is a chance to grow within your role, contribute innovative ideas, and make a real impact on team success and overall company growth.

What You'll Do

• Coordinate and meticulously manage interview scheduling, proactively resolving conflicts and calendar changes to minimize disruptions for candidates and interview teams.
• Deliver exceptional candidate care by providing timely, accurate, and thoughtful responses to candidates, Talent Acquisition Partners, and Hiring Managers, ensuring every interaction reflects positively on the organization.
• Serve as a trusted partner to Talent Acquisition Partners, fostering open communication and a shared commitment to a seamless hiring experience.
• Respond to all inquiries with urgency and accuracy, ensuring candidates and stakeholders receive consistent, reliable information throughout the process.
• Maintain and update candidate records in applicant tracking systems and other platforms with meticulous attention to detail, ensuring data integrity and consistency.
• Manage and maintain candidate trackers in alignment with the Applicant Tracking System, leveraging dashboard tools to keep information current and actionable.
• Proactively communicate challenges or potential issues to the recruiting team throughout the hiring process, escalating promptly to protect timelines and the overall candidate and hiring manager experience.

Must-Have Qualifications

• 1+ years of experience in a Recruiting Coordinator or Recruiting role.
• Intermediate-to-advanced proficiency with an enterprise Applicant Tracking System (ATS), with comfort navigating candidate stages, running reports, and maintaining data accuracy across requisitions.
• Intermediate proficiency with modern productivity suites, specifically calendar management (scheduling, Free/Busy visibility, managing reschedules) and spreadsheet software (Formulas, VLOOKUP, filtering, sorting, and managing data exports for tracking).
• Working proficiency with AI-based scheduling platforms or similar tools, with prior experience in automated, semi-automated, or round-robin interview scheduling strongly preferred.
• Strong written and verbal communication skills, capable of conveying information clearly and professionally.
• Strong organizational skills with the ability to manage high-volume scheduling and candidate workflows without sacrificing accuracy.
• Proven ability to manage multiple stakeholders effectively, fostering strong partnerships.
• A process-driven and detail-obsessed approach, comfortable working independently in a fast-paced environment and taking full ownership of tasks with minimal supervision.
• Genuine care for the candidate experience, approaching every interaction with professionalism, empathy, and follow-through.

Nice-to-Have Qualifications

• Bachelor's degree.
• Proficiency in a widely used HR management system.
• Experience utilizing a dedicated interview scheduling tool.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.