Executive Assistant

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Executive Assistant will enhance the effectiveness of the HR Operations and Talent Development teams by providing high-level administrative support with a strong focus on calendar management, scheduling coordination, and organizational support. This role plays a key part in ensuring priorities are well-managed and time is effectively allocated across both teams. Acting as a connector across the organization, the ideal candidate will help build and maintain strong internal and external relationships while supporting clear communication and alignment across stakeholders.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Provide primary administrative and operational support to the HR Operations team, ensuring efficient execution of day-to-day activities and initiatives

• Manage and maintain calendars for the HR Operations leadership team, coordinating meetings, events, and occasional travel while proactively resolving scheduling conflicts

• Maintain strict confidentiality and discretion when handling sensitive employee, departmental, and business matters

• Serve as a point of contact for team members and visitors, professionally handling inquiries and directing requests as appropriate

• Prepare and reconcile expense reports and invoices for the HR Operations team, ensuring accuracy and timely submission

• Support cross-functional coordination by working with internal teams to ensure alignment and effective communication across departments

• Operate effectively both independently and collaboratively, fostering strong working relationships across the organization

• Support external committee and organizational involvement, ensuring effective coordination and engagement

• Assist with the preparation of presentations and materials, ensuring clear and professional communication

• Support participation in conferences and industry events, including logistics coordination, materials preparation, and scheduling

• Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

• Minimum of three years' experience supporting an Executive

• Tech savvy; Proficient in PowerPoint, Office, and MS Excel, Teams, Zoom, etc.

• Bachelor's degree from a four-year college or university preferred

JOB TITLE: EXECUTIVE ASSISTANT

JOB LOCATION: FORT LAUDERDALE, FL

CLASSIFICATION: FULL TIME - EXEMPT - SALARIED

REPORTS TO: VICE PRESIDENT, HR OPERATIONS

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.