Research Proposal Administrator I

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Contributes to the overall proposal submission process by assisting faculty with the proposal preparation process including the drafting and building of proposal budgets, filling out all required internal as well as external forms, preparing applications for electronic Proposal Routing Approval Form through the faculty's department and college. Assists with budget revisions as well as other proposal related duties as determined by the Office of Research and Economic Development (ORED). Serves as the University's liaison between the sponsor and university personnel in the proposal review and submission process. Reviews proposals using independent judgment against institutional guidelines, sponsor requirements, and applicable regulations. Identifies deficiencies and provides guidance to faculty on resolving the issues; and submits proposals to sponsors.

• Contributes to the overall proposal submission process by assisting faculty with the proposal preparation process.
• Assists with the Proposal team's proposal routing system statuses to make sure we are in compliance with month-end reporting and close-out process.
• Prepares and completes all required internal and external forms. Prepares applications for internal proposal routing system through the faculty's department and college. Assists with budget revisions as well as other proposal related duties as determined by the Office of Research.
• Collaborates with the Office of Research personnel to ensure that proposal submissions are consistent with established University policies and procedures while conforming to federal, state, sponsor and university rules and regulations.
• Meets regularly with Principal Investigator (PIs) to determine the type of proposals that are being pursued.
• Ensures timely, compliant, and accurate ePRAF submission.
• Works closely with PI's to prepare agency and institutional forms for PIs. Provides strategic advice to PIs for budget development. Develops budgets for PIs for application clearance and submissions. Provides complete assistance to PIs throughout proposal routing system process at the department/college level. Develops budget revisions in collaboration with Office of Research and PIs.
• Submits proposals to agencies electronically as necessary. Maintains communications with granting agencies for appropriate processing of proposals.
• Works with Office of Research personnel to interpret sponsor requirements and ensure compliance with established policies.
• Ensures a high level of customer service performance and achievement of quality and timely assistance to faculty with the proposal submission process in a deadline driven environment.
• Provides correct documentation to the Post Award Department in order to activate projects on PantherSoft.
• Submits proposals to agencies electronically as necessary. Maintains communications with granting agencies for appropriate processing of proposals.
• Conducts reviews of contracts and awards in accordance with established policies and procedures prior to execution and/or acceptance by the authorized institutional official.

• Bachelor's degree and one (1) year of related experience; OR five (5) years of related experience; OR an equivalent combination of relevant education and/or experience.

• Grant and/or relevant experience pertaining to sponsored programs.
• Knowledge of Contract Development and Administration Principles & Practices.
• Knowledge of 2 CFR Part 200 (Uniform Guidance).

• Administrative

• $56,014.60

Begin time: 8:30 AM

End time: 5:00 PM

• Criminal Background Check

• Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.