Temporary Administrative Support Specialist

Preferred Education:
High School Diploma/ GED or higher

Driver's license

Responsible for a variety of administrative support functions which demand organization and accuracy including: assist the Director of UEC and Executive Director of Student Center with clerical and administrative needs associated with the operation of the office; provide exceptional customer service; retrieve 25 Live event information; applications and related materials; coordinate input of username and passwords; compose, type, and edit various documents including letters, memos, reports, and forms; screen calls and respond to routine questions; greet and direct students, visitors, faculty, and staff; maintain various computer and paper files, records, and logs; research and retrieve information for compiling reports; data collection; maintain office and inventory areas. Manage mailing/special projects support; organize staff engagement assignments. Other duties include maintain budget/expense, vehicle request transactions, student workers timesheets, and student communications.

Maintains file for current and upcoming events and general office filing system
Receive deliveries; sort and distribute incoming mail
Compiles status reports and daily, weekly, monthly and yearly reports from 25 Live Scheduling Database for use by UEC and Student Center staff
Disseminates information by answering questions related to event booking, completion of room requests forms, upcoming on-campus events, and website inquiries
Disseminates information to external contacts: radio/television stations, company/agency/school human resource personnel, and off-campus potential customers of the university
Organize and prepare meeting schedules for the Director and Executive Director
Ensure meeting spaces are properly requisitioned ahead of time for department meetings and events
Work collaboratively with other departments to resolve clerical issues
Responsible for obtaining quotes from vendors and organizing UEC student orientation

The University Event Center serves as the primary contact for all meeting and event planning, scheduling and coordination for on-campus activities at North Carolina A&T State University. The University Events Center ( UEC) services students and their organizations, faculty and staff, administrative offices, and off-campus entities in the direct scheduling and coordination of various events. The UEC staff works with a number of individuals via phone, fax and personal contact in the coordination of various events, including conferences , meetings, receptions, retreats, performances, concerts and other major events. Essentially, this office manages the planning, coordination, execution and marketing of any and all events on the university campus.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.