Administrative Assistant, College of the Liberal Arts

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The College of the Liberal Arts is seeking an Administrative Assistant to support the departments of History and Classics and Ancient Mediterranean Studies, as well as the Jewish Studies and Latina/o Studies programs.

The Administrative Assistant will serve as the first point of contact for, and provide excellent customer service to, the students, faculty, staff, and others visiting our Departments and Programs.

Responsibilities include but are not limited to:

• Respond to in-person and email inquiries to the Departments and Programs

• Answer and direct telephone calls; provide information or refer as appropriate

• Distribute, screen, review, and process all mailcommunications

• Maintain office supply inventory; order supplies (e.g., paper, toner ink) when needed

• Maintain and monitor office equipment, including copiers

• Order books and supplies for faculty

• Maintain directories, databases and bulletin boards

• Schedule conference room and classroom space

• Assist faculty with incoming speaker and lecturer events: help with advertising, arrange catering or meal reservations, and complete visitor forms

• Work with the finance office to reconcile financial forms submitted in SIMBA (Penn State's System for Integrated Management, Budgeting and Accounting).

• Act as key/access and CCure (Penn State's primary electronic security system software) Access Coordinator

• Collect and compile travel reimbursements for faculty

As needed, the Administrative Assistant will provide back-up support to other members of the administrative team and assist with events and various special projects.

Qualifications:

• Ability to stay organized with a high attention to detail and accuracy while multitasking

• Excellent verbal and written communication and interpersonal skills

• Driven to provide outstanding customer service

• Inclusive and respectful when working with others

• Ability to work with a high-level of professionalism both independently and as a member of a team

• Demonstrated ability to exercise professional judgment, act proactively, and take initiative

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Application Instructions: To be considered, applicants must upload a cover letter and resume.

Additional Information:

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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