Production Admin Assistant

Job Summary

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities

Principle Duties and Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
• Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
• Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes
• Partner with the team to build efficiencies within the team and improve alignment and communication
• Handle expense and time entry approvals and provide reporting as needed to measure how we are performing
• Coordinate travel as requested
• Assist with project coordination within the team
• Assist/coordinate new employees onto the team
• Handle and maintain confidential and sensitive information

Qualifications

• Minimum high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)
• Bilingual English and spanish preferred

Compensation & Benefit Information:

Hourly/Salary Pay Range: $50,000 - $100,000 annually dependent on experience*

*pay range may be adjusted depending on cost of living

Bonus/Incentive Pay (appropriate item below would be inserted based on the job):

For sales positions: The percentage of incentive compensation that may be earned varies based on the customer account classification and is calculated based on collected gross profit.

Benefits currently offered to our employees:

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges

Other supplemental benefits