Executive Assistant

About the Team

Keysight Labs invents and delivers breakthrough, growth-enabling technology so Keysight can be first-to-market with solutions that extend our design, emulation, and test leadership. Labs hardware, software, and AI technologies enable Keysight solutions groups to more quickly create higher-value, seamlessly-connected solutions to accelerate our customers innovation.

This role is a senior Executive Assistant position within the Keysight Advanced Technology Labs Executive Office, supporting the SVP of Advanced Technology, a member of the CEO's staff.

You will workdaytoday in close partnership with the SVP and a Chief of Staff, operating as a threeperson leadership support team that runs the executive office and enables the SVP to operate at maximum effectiveness. In this model:

• The SVP sets direction and priorities
• The Chief of Staff acts as the SVP's operational and strategic extension
• The Executive Assistant is the execution engine that ensures rigor, flow, coordination, and followthrough across the executive's time, relationships, and operating rhythm

This is a handson executive support role, not a program management or business operations position.

A major theme of this role is the use of AI - including advanced, agentic AI capabilities to radically improve productivity across the executive office, the administrative function, and Labs staff. The successful candidate will actively use, evolve, and help normalize AIenabled ways of working as part of everyday execution.

In addition, there may beopportunities to support additional senior leaders or adjust support models as organizational needs evolve and as we best align executive coverage with the strengths and skills of the administrative team.

This is anonsite position located in Santa Rosa, CA.

Responsibilities

Executive Assistant & Executive Office Support

• Provide direct, highconfidence executive assistance to the SVP of Advanced Technology, including:
• Complex calendar management and meeting coordination
• Domestic and international travel planning
• Preparation and organization of executivelevel materials
• Expense tracking, purchase requisitions, and approvals
• Partner closely with the Chief of Staff to support the operating rhythm of the executive office, ensuring meetings, reviews, and commitments are wellprepared and wellfollowedup.
• Serve as a central point of coordination for the SVP's interactions with senior leaders, teams, and external stakeholders.

AIEnabled Productivity & Administrative Modernization (Core to the Role)

• Actively leverage AI tools (e.g., Microsoft Copilot, approved GenAI tools, and emerging agentic AI capabilities) to:
• Reduce friction and manual overhead in calendar management, communications, document preparation, and followups
• Improve speed, quality, and consistency of executiveoffice execution
• Help experiment with, refine, and operationalize AIdriven admin workflows, templates, and practices that can scale beyond the executive office.
• Serve as a role model and pragmatic advocate for modern, AIenabled ways of working across the Labs administrative community and staff - focused on outcomes and productivity, not hype.
• Partner with the Chief of Staff and peers to identify where delegated or semiautonomous AI workflows (agentic patterns) can responsibly handle routine or multistep administrative tasks.

Administrative Operations & Efficiency

• Maintain accurate org charts
• Support smooth logistics for leadership meetings, reviews, and large forums (e.g., town halls), including Teams setup and coordination.
• Perform confidential administrative duties with discretion and professionalism.

• Identify opportunities to standardize and streamline administrative processes, templates, and workflows - using both traditional process improvement and AIenabled approaches.

Administrative Team Collaboration (ScopeAppropriate)

• Collaborate with other administrative professionals across the organization to coordinate coverage, events, and best practices.
• Support administrative alignment and adjustments as executive needs, organizational priorities, or support models evolve.

Essential Capabilities

• Able to understand the bigger picture company goals and the executive responsibilities that drive executive support needs.
• A strong sense of ownership, initiative, and drive for excellence in areas of responsibility.
• The highest integrity and verbal discipline to manage sensitive information.
• A resourceful and creative approach to anticipating needs and solving problems.
• Attention to detail.
• A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.
• Facility with Excel, PowerPoint, Word and many other common office applications, plus a knack for routinely learning other office software applications as needed, and excited to use the latest AI tools to amplify their abilities.
• The ability to communicate with clarity and purpose, verbally and in writing.
• Ability to support or lead varied projects based on high-level objectives.
• Strong enthusiasm and aptitude for using AI tools and continuously learning how to apply new AI capabilities to real administrative work.