Administrative Assistant 1

1. Answers phone inquiries, handles incoming and outgoing mail and provides general office administration support. Represents the company by welcoming visitors, answering questions and handling general requests as needed.

3. Completes projects and special assignments by determining priorities, managing time, and making adjustments to plans.

4. May arrange travel plans and meetings by developing itineraries and agendas, booking transportation, arranging lodging and/or meeting rooms and meeting accommodations.

5. Prepares a variety of reports, analyzes data, creates job files, identifies and recommends solutions.

6. May assist with HR duties such as new colleague orientation, onboarding, payroll, and new hire paperwork.

7. Coordinates all general administrative activities as necessary (e.g. receptionist, accounting and other office staff colleagues). Issues purchase orders to suppliers and invoices service tickets.

8. Assists Project Managers and other colleagues with contract administration, change orders, subcontractors, tracking shipments, sales meeting preparation, miscellaneous paperwork (e.g. certificates of insurance) and financial reporting.

9. Performs other office administrative duties including but not limited to ordering office supplies and other supplies/services such as ordering company shirts. May handle site maintenance issues (e.g. cleaning service, pest control, etc.) and office equipment maintenance.

10. Acts as back up for other office jobs such as the receptionist.

11. May assist with fleet operations including ordering trucks or vans, maintaining fuel and maintenance cards. Ensure accurate driver information and recordkeeping.

12. Performs other duties and responsibilities as requested or required.