Director -Strategic Operations

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information
About The College of Engineering Located in one of America's most vibrant cities, the College of Engineering (COE) is one of the largest producers of engineers in the country. Offering more than 50 different degree tracks at the Bachelor's masters, and doctoral levels, COE incorporates eight engineering schools, consistently ranked among U.S. News & World Report's top 10. The College has built a strong reputation in the United States and abroad, and graduates leave with skills, knowledge, and global savvy for a world increasingly dependent on engineering.

The Director - Strategic Operations oversees strategic initiatives and operations in support of a college or department. This position serves as an advisor to senior/executive leadership on a wide variety of administrative issues, sets and assesses administrative workload allocations and priorities, represents the college/department on committees, task forces, and working groups, and actively facilitates seamless communication between unit executives and internal/external partners. This position is responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will supervise: Assigned staff

Job Duty 1 -
Direct, plan, and administer the day-to-day administrative operations of a college or department; Advise senior/executive-level leadership in presenting critical issues; Serve as liaison between senior/executive-level leadership and other Institute entities

Job Duty 2 -
Oversee short and long-range planning for administrative services operations and improvements to processes. Establish and recommend changes to policies, procedures, and programs

Job Duty 3 -
Identify and facilitate cross-functional workgroups to develop, deliver, operationalize, document, and support projects and solutions. Lead and/or manage business improvement processes and strategic initiatives

Job Duty 4 -
Coordinate and oversee administrative support staffing needs and training; Supervise administrative staff and establish administrative workload allocations and priorities; Determine resources needed to meet administrative operational goals

Job Duty 5 -
Develop KPIs and metrics, monitor achievement, and establish program goals related to customer satisfaction, engagement, and outreach. Gather, analyze, and summarize data/metrics to improve service, soliciting ideas for improvements, additional service offerings, and communication suggestions

Job Duty 6 -
Oversee planning and administration of high-level/high-impact meetings and events; Represent senior leadership on committees, task forces, and working groups; Lead and manage senior leadership search and review processes

Job Duty 7 -
Develop, prepare, and maintain comprehensive program budgets in relation to staff engagement and development initiatives and events

Job Duty 8 -
Develop, coordinate, and implement project plans to support college or department initiatives to improve operations and administrative functions

Job Duty 9 -
Perform other job-related duties as assigned

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Required Experience
Six to eight years of job-related experience

• Demonstrated experience providing administrative leadership and executive-level support within a higher education environment
• Proven success in designing and implementing large-scale staff wellness, engagement, and recognition initiatives
• Experience coordinating strategic, high-impact events for external advisory boards, executive committees, and senior leadership audiences
• Strong facilitation and presentation skills, including leading group discussions and delivering presentations to large and diverse audiences
• Expertise in planning and executing complex, large-scale events, including those with international participants
• Experience managing staff performance, including setting goals, providing ongoing feedback, supporting professional development, and addressing performance concerns
  

ABILITIES
Strong ability to manage and maintain effective working relationships with diverse populations and perform and effectively make important decisions under pressure

KNOWLEDGE
Advanced knowledge of business standards, principles, and methodologies; compliance policies and procedures; working knowledge of OneUSG and Workday; and o federal and state laws, institute policy, and regulations

SKILLS
Expert in written and verbal communication, analytical thinking, people management, problem-solving, customer service, organization, strong attention to detail, interpersonal relationship building, budget planning, and creativity skills. Proficient with Microsoft Office products and problem-solving; strong attention to detail.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Salary range: $99,096.00-$125,000.00 commensurate with qualifications and experience

Location: Atlanta, GA

Job grade: A12

This is a supervisory position.
This position does not have financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Cd).
This position will travel occasionally
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening

Specific Responsibilities

Specific duties of this position in the College of Engineering include the following:

Job Duty 1: Administrative Leadership

• Oversee and provide direction to the administrative team within the Dean's Office.
• Provide executive-level administrative support to the Dean of Engineering, including:
  • Calendar and schedule management
  • Preparation of meeting materials
  • Coordination of travel and itineraries
  • Support related to service on external boards

Job Duty 2: Senior Leadership & Governance Support

• Develop agendas and secure speakers for regular Senior Staff meetings and CoE Cabinet meetings.
• Plan and coordinate the CoE Cabinet retreat.
• Plan and execute bi-annual External Advisory Board meetings.

Job Duty 3: Academic & Administrative Review and Search Processes

• Manage and coordinate the following processes:
  • Annual performance reviews for Associate Deans and School Chairs
  • Five-year administrative reviews for Associate Deans
  • Five-year reviews for School Chairs
  • School Chair search processes
  • Associate Dean search processes

Job Duty 4: Engagement, Culture, and Development Initiatives

• Plan and execute quarterly Dean's Office team-building activities.
• Plan and execute staff engagement and development initiatives, including the annual Staff Appreciation Day and Staff Engagement Day.
• Coordinate the College of Engineering staff awards process.
• Manage staff development initiatives, including:
  • SOAR (Staff development program)
  • PROPEL (Manager development program)
• Coordinate College of Engineering Cares Committee meetings, newsletter communications, and related initiatives.

Job Duty 5: Committee & Council Participation

• Serve as an ex-officio member of the following:
  • CoE Culture & Community Council
  • CoE Staff Culture Advisory Council

Job Duty 6: Student Engagement & Partnerships

• Identify students and coordinate meetings with the Dean and Associate Dean for Academic Affairs from:
  • CoE Graduate Student Council
  • CoE Undergraduate Student Council
• Coordinate the student assistant partnership with Cristo Rey Jesuit High School.