Administrative Assistant

• Input and maintain high volume of part-time and seasonal employee files in computerized payroll system, including personal data, pay records, payroll deductions, tax withholding status and termination slips.
• Assist in the processing of bi-weekly time and attendance sheets; verify receipt of and review timekeeping system reports and downloads for accuracy.
• Maintain and update individual full time employee leave accrual and usage records.
• Assist with employee recruitment program; place ads on websites, copy job announcement packets for distribution, monitor/track incoming applications, and resumes.
• Assist in the preparation of annual employee retirement valuation statements.
• Purchase and distribute employee service awards.
• Prepare correspondence, interoffice memoranda, reports and manuals using personal computer.
• Process confidential correspondence and paperwork.
• Respond to written and oral inquiries as directed regarding departmental issues.
• Answer telephone and forward telephone calls or take messages.
• Maintain individual personnel files; accurate filing of documents, annual review/maintenance of files that need to be purged and shredded.
• Perform filing of routine departmental paperwork.
• Prepare full-time employee orientation packets.
• Other duties as assigned.

• Graduation from high school with three years of administrative work experience or equivalent combination of education, experience and training. Experience in the field of human resources preferred, but not required.
• Ability to perform non-manual work with strength and dexterity necessary to perform all required tasks, including lifting, stooping, bending and working in tiring and uncomfortable positions in an office setting.
• Knowledge of modern office practices and procedures.
• Knowledge of proper business English, spelling, and commercial arithmetic.
• Ability to prepare effective and correct correspondence on routine matters and to perform routine office management duties with only general supervision.
• Skill in the operation and care of a personal computer with working knowledge of applicable software.
• Ability to operate miscellaneous office equipment such as copier and telephone system.
• Ability to communicate courteously and effectively with the general public.
• Ability to establish and maintain effective relationships with co-workers and supervisors.
• Ability to gain a working knowledge of NOVA Parks and its policies.
• Organizational skills necessary to prioritize and organize workload.
• Possession of or ability to obtain and maintain VA driver's license with safe driving record.
• Regular and predictable attendance is an essential function of the position.

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