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Job Summary The Office of Faculty and Academic Affairs (OFAA) facilitates the recruitment, development, mentoring, and retention of the highest-caliber diverse faculty and academics, as well as the human capital management of those populations. The Office provides leadership, training, and guidance in the development and implementation of policies and procedures relating to academic personnel. The Office is committed to improving the work, life, and academic environment for faculty and academics to support innovative and collaborative approaches for education, research and health care at UCSF. Applies advanced professional concepts to support and implement programs, projects, and operational initiatives within the Office of Academic Affairs. Works on complex issues requiring analysis of data, processes, and stakeholder needs. Exercises judgment in selecting methods and techniques to achieve results within defined organizational priorities. Supports the development, coordination, and implementation of programs and processes that have impact across the unit or multiple functional areas. Provides project management, operational, and analytical support to leadership, including the CAO, VPAA, and AVP-AA, ensuring alignment with organizational goals and established policies and procedures. DUTIES & ESSENTIAL JOB FUNCTIONS Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%.
% of time |
Essential Function (Yes/No) |
Key Responsibilities (To be completed by Supervisor) |
25 |
Yes |
Leads and directs a wide variety of projects and follows through with all levels of staff and individuals inside and outside the organization Collaborates with partners to coordinate the development, implementation and monitoring of new programs and processes Develops and advocates solutions to organizational or research program issues, including developing and administering new systems, policies, processes, or programs Project & Program Management
Leads and coordinates projects and programs of moderate to high complexity in support of OFAA and leadership priorities.
- Manages planning, timelines, and execution of assigned projects and initiatives
- Coordinates cross-functional efforts to ensure timely completion of deliverables
- Tracks project progress and provides regular updates to leadership
- Supports implementation of new or revised programs, processes, and initiatives
- Identifies risks or barriers and escalates issues as appropriate
- Provides coordination and implementation support for faculty-focused programs, including the CORO Leadership Collaborative, Faculty Development Day, and Faculty Mentorship Program
Assists with logistics, scheduling, participant coordination, and program execution for assigned initiatives. Leads efforts to conduct highly complex analyses across a broad spectrum of programs, policies and initiatives or provides in-depth, complex analyses as a specialist in one policy field. |
20 |
Yes |
Researches and summarizes best practices in field Operations & Administrative Lead
Provides operational support for unit-level processes and ongoing administrative functions.
- Supports development and documentation of operational workflows and procedures
- Assists in coordinating day-to-day administrative and operational activities
- Partners with internal stakeholders to improve efficiency of processes
- Monitors operational needs and recommends process improvements
- Assists with resource tracking and basic financial coordination
Develops and coordinates policy or program communications; formulates strategies for education and enforcement. |
15 |
Yes |
May lead project teams of faculty, analytical, research and administrative staff HR & Organizational Support
Supports human resources-related processes and organizational coordination activities.
- Assists with recruitment, onboarding, and staff coordination processes
- Coordinates HR-related documentation and tracking (e.g., org charts, staffing updates)
- Supports implementation of staff engagement or development initiatives
- Serves as a point of contact for routine HR coordination with central offices
Helps maintain workforce data and reporting Develops and advocates solutions to organizational or research program issues, including developing and administering new systems, policies, processes, or programs. |
15 |
Yes |
Develops and coordinates policy or program communications; formulates strategies for education and enforcement Makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy in order to negotiate with or persuade officials to adopt the proposed solution or program / process recommendations Communications & Stakeholder Coordination
Coordinates communication efforts and supports dissemination of information across stakeholders.
- Develops and distributes communications related to programs and initiatives
- Prepares presentations, reports, and updates for leadership and stakeholders
- Coordinates meetings, agendas, and follow-up actions
- Maintains program materials and website content as needed
- Ensures messaging aligns with organizational standards and priorities
- Supports communications related to faculty programs and events, including promotion and participant outreach
Provides analyses for complex budget, funding, financial, or academic data, systems and resource projects working directly with internal and external constituents. |
15 |
Yes |
Provides analyses for complex budget, funding, financial, or academic data, systems and resource projects working directly with internal and external constituents Leads efforts to conduct highly complex analyses across a broad spectrum of programs, policies and initiatives or provides in-depth, complex analyses as a specialist in one policy field Data Analysis & Reporting
Provides analytical support for programs, operations, and decision-making.
- Collects, analyzes, and summarizes data from multiple sources
- Tracks key metrics and evaluates program effectiveness
- Supports development of evaluation tools and feedback mechanisms
- Identifies trends and provides recommendations for improvement
- Leads efforts in evaluating outcomes of faculty programs such as CORO, Faculty Development Day, and Mentorship Program
Proposes, leads and / or participates on policy, strategy and planning committees and working groups. |
10 |
Yes |
Develops proposals and recommendations to guide and support a broader strategic direction for the function, research initiative, program and / or organizational unit Develops and presents complex proposals on a broad range of issues to include problem identification, costs, benefits and options Strategic Project Support
Supports leadership in planning and executing strategic initiatives.
- Assists in research and analysis to inform strategic priorities
- Coordinates logistics and tracking for leadership-driven initiatives
- Provides background materials and summaries for decision-making
- Participates in planning meetings and working groups as needed
- Proposes, leads and / or participates on policy, strategy and planning committees and working groups
- Provides project support for initiatives aligned with CAO, VPAA, and AVP-AA priorities
Guides and directs planning which may include senior management, faculty, and / or external constituencies Researches and summarizes best practices in field. |
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100% |
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(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.) |
Required Qualifications:
- Bachelor's degree in related area and / or equivalent experience / training.
- 5 or more years of related experience
- Advanced knowledge of common organizational- or research-specific and other computer application programs.
- Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.
- Ability to use discretion and maintain all confidentiality.
- Advanced project management skills.
- Thorough knowledge of organizational or initiative processes, protocols and procedures.
- Ability to multi-task with demanding timeframes.
- Advanced knowledge of applicable policy analysis techniques.
- Advanced analytical / problem-solving skills.
- Experience supporting operations, HR processes, or communications functions
Preferred Qualifications:
- Experience with data analysis, reporting tools, or survey platforms
- Experience with UCSF platforms: Oracle, UCPath, Advance, RedCap
- Experience supporting strategic projects for C level executives and/or Faculty Leadership
Required Qualifications:
- Bachelor's degree in related area and / or equivalent experience / training.
- 5 or more years of related experience
- Advanced knowledge of common organizational- or research-specific and other computer application programs.
- Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.
- Ability to use discretion and maintain all confidentiality.
- Advanced project management skills.
- Thorough knowledge of organizational or initiative processes, protocols and procedures.
- Ability to multi-task with demanding timeframes.
- Advanced knowledge of applicable policy analysis techniques.
- Advanced analytical / problem-solving skills.
- Experience supporting operations, HR processes, or communications functions
Preferred Qualifications:
- Experience with data analysis, reporting tools, or survey platforms
- Experience with UCSF platforms: Oracle, UCPath, Advance, RedCap
- Experience supporting strategic projects for C level executives and/or Faculty Leadership
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University of California - San Francisco
$120,000.00- $150,000.00
May 07, 2026