Billing Clerk

Job Summary:

The Billing Clerk will bill foreign carriers for hauling, bill the government for GSA moves, and claim Allied shipments that have been hauled by company drivers.

Essential Functions and Duties:

• Ensure that lease drivers and owner operators are paid correctly and on time
• Send paperwork to TMO offices to be certified as necessary and make copies of all paperwork and mail invoices that have been billed
• Ensure that agents do not get past 30 days due
• Claim hauling revenue for COD shipments and distribute it to service centers and drivers
• Run the COD delivered not billed report daily to see which shipments have received documents and are ready to bill
• Work closely with the service centers and dispatchers to make sure documents are received and scanned in a timely manner, and to resolve problems with billing or driver pay and load shipment information from one computer system to another so revenue and driver pay can be calculated correctly
• Verify that all COD payments have been made and alert the appropriate service centers or dispatchers when payments are missing
• Check all hauling paperwork for proper signatures and documentation of extra services
• Audit all weight tickets and make sure hauling information has been entered into both the Coleman and Allied systems correctly to ensure proper rating of shipments
• Invoice shippers and alert the collections department for any balances that are due
• Assist the collections department with identifying open credits for COD shipments
• Assist with national account billing as needed
• Review end of day billing report for accuracy, then transmit and post

Knowledge, Skills and Abilities:

• Knowledge of company software
• Interpersonal communication
• Organizational skills
• Ability to operate 10-key calculator
• Proficiency in Microsoft Word and Excel

Required Education and Experience:

• Required: High school diploma or GED

Working Conditions:

• Indoors
• Office Environment
• Sitting for long periods of time
• Frequent use of telephone