Procurement & Sourcing Coordinator II

Job Description

Typical duties include but are not limited to:

• Coordinates and administers the procurement of technology, supplies, services, and construction in compliance with applicable laws, regulations, and university procedures.
• Coordinates procurement activities from initiation through completion, including complex and high-value purchases and formal solicitation processes.
• Evaluates, prioritizes, and approves requisitions and purchase orders within delegated authority; processes transactions and closeouts.
• Prepares and oversees formal and informal solicitations (i.e.: IFBs, RFPs, etc.), including development of specifications/scopes of work, evaluation of responses, award recommendations, and contract administration and contract drafting and negotiation.
• Conducts negotiations for sole/single source and other complex procurements, including pricing, terms and conditions, and contract modifications.
• Performs complex contract review and manages the contract lifecycle, including drafting, coordinating legal review, negotiating, revising, and executing agreements.
• Conducts cost and value analysis and performs market research and analysis to promote competition and ensure best value.
• Coordinates cooperative and piggyback purchases at all levels and ensures proper documentation and compliance.
• Maintains accurate, audit-ready procurement records and resolves complex purchasing and invoice discrepancies.
• Ensures compliance with university policies, state requirements, and internal controls across all procurement activities.
• Collaborates with stakeholders to provide guidance, improve processes, and support procurement needs.
• Provides training, guidance, and support to staff and campus partners; assists with escalated procurement and supplier inquiries.
• Recommends and implements improvements to policies, procedures, and internal controls to enhance operational efficiency.
• Maintains Financial Disclosure in accordance with Chapter 112, Florida Statutes.

Other Duties:

• Assists with implementation of new technologies and/or systems.
• Assists with the development of end-user training and conducts training as needed.
• Other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either seven years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field and three years of full-time experience directly related to the job functions.
• Professional experience in procurement including formal solicitation processes and contract negotiations and contract drafting.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Four years professional full-time experience in a higher education setting in procurement, including formal solicitation processes and contract negotiations.
• Experience with Workday Finance module.
• Current certification from an organization such as Institute of Supply Management (ISM) or National Association of Educational Procurement (NAEP), The Institute for Public Procurement (NIGP), or Universal Public Procurement Certification Council (UPPCC).

Knowledge, Skills & Abilities:

• Knowledge of university policies and procedures, applicable local, state, and federal regulations related to purchasing.
• Knowledge of or ability to learn Workday or similar enterprise financial management software application and e-procurement and contract management software.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
• Skill in completing assignments accurately and with attention to detail.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and competing demands are involved.
• Ability to use effective decision making and problem-solving techniques.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.
• Ability to negotiate terms of a contract.
• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.

Institutional Values & Behavioral Expectation:

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open for feedback and new ideas.
• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.