Extension Program Coordinator (4-H Unity) - University of Illinois Extension

Extension Program Coordinator (4-H Unity) - University of Illinois Extension
University of Illinois Extension Unit 12, Normal

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of our story. Through
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Illinois Extension provides educational programs aimed at making life better,
healthier, safer, and more profitable for individuals and their communities.
Illinois Extension has operated continuously for more than 100 years connecting
the citizens of Illinois to their land-grant university by providing
educational programming around the state. University of Illinois Extension is
based in the College of ACES and works with all colleges and units of the
University of Illinois at Urbana-Champaign.

Job SummaryWork as a team member in the McLean County office with all Extension staff in responding to local requests for information and assisting with program delivery support.

4-H and After School Duties
Identifies critical priority needs and issues, with the assistance of other staff, to be addressed through 4-H programs.
Facilitates the planning of educational activities in an assigned area in conjunction with other staff and volunteers at Unity Community Center:
Supervise youth, youth tasks and assist in behavior management during programs and homework time
Ensure students are signed in accurately.
Ensure the safety and security of the facility
Greet all guests at the door
Report facility issues to the Business Manager, Office Support Specialist, and County Director if unable to resolve the issue.
Direct volunteer tasks and monitor volunteer behavior as needed
Facilitate and assist in the academic support program and enrichment programs
Assist in facility maintenance: vacuuming, sweeping, mopping, garbage, bathrooms, dishes, sanitization as needed.
Assist Educator in preparing lessons and activities for nightly programming slots as needed
Assist Educator in the development of behavior intervention structures as needed
Collaborate with colleagues to ensure coverage of youth in the library and adults at the entrance
Communicate with parents on upcoming events, student behavior issues, etc.
Track behavior, attendance, and late pick-up on tracking sheets, as needed.
Provide constructive feedback to volunteers and program leaders for more effective leadership.
Recruits Future Leaders 4-H Club leaders, act as a liaison between club and afterschool program
Communicate with appropriate departments and instructors at ISU, IWU, Heartland, and community organizations to recruit volunteers
Schedule and assist Educator in conducting training for volunteers and enrichment program leaders
Assemble volunteer materials and train other staff in the volunteer screening process
With Educator Evaluate volunteer roles and needs on a semi-annual basis
With Educator creates tasks and job descriptions for volunteers
Track volunteer activity, and report data monthly
Track volunteer background check process, submit documents to appropriate state agencies, and file returns accurately and promptly.
Ensure proper filing of volunteer file folders, timely destruction of inactive volunteers, and compliance with University policy for folders containing incident reports or dismissals from the program.
Recognize volunteers, program excellence, and youth as needed.
Volunteer Management
Special Events and Recognition Coordinator
With Educator, develop special event opportunities such as, Unity Gives Thanks, End of Year, BBQ, etc...
Timely distribution of marketing and invitations (minimum 6 weeks)
Coordinate food service with food volunteers and supporting organizations for special events.
OST coordinator
Formulate the OST program structure
Recruit specific volunteers for the OST program
Collaborate with volunteers to develop high-engagement self-contained learning activities
Book Rack maintenance
Food and Sanitation:
Obtain and maintain a food service handler's certification; assuring compliance with McLean County Health Department food permit rules and regulations
Assists with coordinating snack helpers; recruiting and leading snack helpers.
Assists with ordering cleaning and hygiene supplies and maintains chemical logs
Assists with coordinating the summer lunch program.
Assists in coordinating Midwest Food Bank transportation and food boxes.

Data Reporting
Assists the 4-H YD Educator in evaluating program activities, developing impact statements, and recommending continuation, modification, or discontinuance of the program.
Works with staff and volunteers to collect, process, and maintain program records and data.
In conjunction with the 4-H YD Educator, prepare program reports.
Submit contact reports monthly.
Assists the 4-H Educator with the development and maintenance of financial support (i.e. grant writing and fundraising) for the conduct of the program activity.
Complies with all Affirmative Action/Equal Employment Opportunity policies and guidelines in all aspects of Extension work; assists Unit staff with data collection for Affirmative Action, Gender, and Targeted reports.

Other Duties
Participates in staff development and professional development opportunities.
Performs other duties as assigned by County Extension Director and 4-H Youth Development Educator.

Additional Physical DemandsTo perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu.

This full-time, 12-month position in the McLean County office (Unity Community Center site, 632 W. Orlando Ave, Normal, IL) is available contingent upon annual funding.
Minimum Qualifications

High school graduation or GED
Any one or any combination that equals four (4) years/ 48 months of
responsible volunteer or professional work experience in coordinating
educational and/or community programs or activities
Volunteer/work experience coordinating educational and/or community programs or activities
College coursework in any field of study
60 semester hours equals two (2) years (24 months)
90 semester hours equals three (3) years (36 months)
120 semester hours or more equals four (4) years (48 months)

Demonstrated ability to plan, organize, and implement youth-focused educational programs. Working knowledge of youth development topics such as career readiness, leadership, health, volunteer management, natural resources, creative arts, and Science, Technology, Engineering, and Mathematics (STEM). Demonstrated ability to effectively communicate, present, and engage youth audiences in educational settings.

Knowledge, Skills and Abilities

• Strong communication skills.
• Skill in collaborating with all audiences (ethnicity, socioeconomic, ages).
• Ability to interact with school-aged youth, adult volunteers, and family guardians.
• Skill in volunteer recruitment and tutoring/mentoring experiences.
• Ability to work effectively with others individually and in groups.
• Ability to work as a member of a team.
• Ability to independently organize and prioritize work.
• Ability to compile, organize, and maintain complex files, records, and/or reports.
• Ability to learn marketing/promotion techniques for program activities.
• Ability to use Windows-based computer applications, standard office, presentation, and communications equipment.

Appointment Information

This is a 100% full-time Civil Service 0929 - Extension Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $43,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 28, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kbuckley@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The
University of Illinois conducts criminal background checks on all job
candidates upon acceptance of a contingent offer. The University of Illinois
must also comply with applicable federal export control laws and regulations
and, as such, reserves the right to employ restricted party screening
procedures for applicants.

Out-of-state candidates must establish Illinois
residency within 180 calendar days of the start date for this position.
Illinois residency requires proof of a valid Illinois Driver's License or state
of Illinois ID Card. Failure to produce the required documentation within 180
calendar days will result in immediate termination of employment.

Sponsorship
for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1035901

Job Category: Off-Campus

Apply at: https://jobs.illinois.edu