Assistant Project Manager

Department: Facilities Mgmt EV
Salary/Grade: EXS/10

Job Summary:

As a member of the Facilities Capital Programs Unit, the Assistant Project Manager (APM) will be assigned by the Senior Director Capital Programs to support specific capital project(s) under the direction of and reporting to the Director of Construction. The APM will provide support on all project-related activities and will take an active role in the documentation of project requirements and communications with project stakeholders. The APM will be assigned to and will assist the project management team in achieving schedule and budgetary goals of their assigned project(s).

The job performs a range of professional activities to help manage resources and the delivery of a major capital project or a group of smaller projects. With moderate direction from others, follows plans to bring assets online in the most efficient and effective manner.

The incumbent will strive to provide excellent service when performing job responsibilities and will adhere to safety rules and promote safe work practices.

Specific Responsibilities:

• Gathers, or assists PM in securing project information from sponsors, unit leaders and FM units.
• Develops budgets, schedules, and cashflow forecasts for assigned projects. Update as necessary throughout the lifecycle of the project.
• Participates in design and construction meetings with sponsors, shop directors, architects, engineers, and contractors. Keeps leadership informed of project progress.
• Assures compliance with contractual obligations, including code and regulatory compliance, quality control, and construction standards. Meets with regulatory authorities as required.
• Manages occupancy activities such as FF&E, tela/data, and move-in..
• Manages prompt turnover of closeout documentation. Assists Facilities Finance in closing project account.
• Maintain issue tracking system and reporting mechanisms. Monitor schedule and financial performance of contractors, consultants, internal shops and other vendors.
• Write and understand contract implementation, project commissioning and final acceptance of assigned projects maintaining quality assurance through project duration.
• Perform other duties and assignments for the department on two separate campuses, as determined by management.

Miscellaneous

Performed other duties

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Bachelor's degree in architecture, engineering or construction management plus 2 years of relevant experience.
• Preparation of project budgets and schedules.
• Previous experience of working on projects or within a project team: documenting processes, procedures and/or requirements.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Understanding of Project Management Systems, roles and relationships
• Written and oral communication skills are essential.
• Proficient knowledge of Computers and data systems, word processing, spreadsheets, and computer aided drafting, Microsoft Windows and other programs.
• Comprehensive understanding of surveys, blueprints, specifications, bidding and contract documentation.

Preferred Qualifications: (Education and experience)

• Master's Degree in architecture, engineering or construction management
• Working knowledge of OSHA regulations in a facilities environment.
• Experience working with diverse stakeholder groups.

Preferred Competencies: (Skills, knowledge, and abilities)

• Basic knowledge of Microsoft Project or similar software.
• Ability to use teams to meet project challenges.

Target hiring range for this position will be between $95,000-$115,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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