Department Administrator, Associate Chair

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

Minimum Qualifications:

• Bachelor's degree in Business Administration, Healthcare Administration, Finance, Accounting, or related field plus eight (8) years of business management experience with exposure to a combination of budget, finance, and human resources

OR

• Master's degree in Business Administration, Healthcare Administration, Finance, Accounting, or related field plus six (6) years of business management experience with exposure to a combination of budget, finance, and human resources.

Knowledge, Skills & Abilities:

• Proven experience in leadership, strategic planning, and operational management within academic, research, or healthcare environments.
• Strong analytical and problem-solving skills with the ability to address complex, multifaceted challenges.
• Ability to collaborate with clinical partners to ensure seamless operations between academic and clinical enterprise.
• Exceptional interpersonal and communication skills to effectively engage with stakeholders, including faculty, students, and staff.
• A track record of successfully managing human resources, finances, and strategic initiatives in a dynamic organizational setting.
• Experience using Workday (financial reporting, procurement, travel), JFR, TRACKS, and FacFacts is preferred.
• UAMS Grants Management Certification is preferred.

Additional Information:

Responsibilities:

• Serves as the chief planning officer for the department and liaison to the College's strategy team. This work involves continually monitoring the environment/market, assisting the department leadership and faculty in setting mission, vision, and goals, facilitating implementation of strategic and tactical plans, and monitoring progress.

• Provides ongoing decision support and analytics for the department.

• Collaborates with the College and other UAMS divisions on business development activities, such as contracts, grants, and fundraising.

• Serves as the chief financial officer for the department and is accountable to the College and UAMS to ensure the delivery of optimal financial, budgetary, and operational support to the department and its leadership.

• Development and implementation of the annual budget includes expense budgeting and revenue projection related to appropriated, discretionary, endowment, and gift revenues, as well as grants and contracts.

• Ensures all reporting and tracking requirements are followed to comply with the rules of the contracting or granting entity, and is responsible for compliance with all applicable UAMS rules and procedures.

• Manages the development, analysis, and implementation of the department's faculty compensation plan, including tracking of faculty productivity, salary distributions, and faculty assignments to accurately report and project faculty effort allocation and productivity.

• Responsible for payroll, purchasing, travel, and financial transactions.

• May create and monitor recharge centers/core facilities.

• Oversees prompt payment of invoices and related research of any errors.

• Provides expertise and assistance to faculty regarding grant/contract preparation, budgeting and reporting, in collaboration with College or UAMS centralized services.

• Responsible for departmental staff recruitment, hiring, supervision, training and performance management, as well as creating an operating environment where efficiency, effectiveness and service are priorities.

• Provides leadership and guidance to management and administrative staff, coordinates activities of the staff and distribution of the workload to ensure appropriate mission support for the department.

• Focuses on developing a talented workforce by guiding the staff to engage in appropriate educational and training opportunities.

• Conducts annual evaluations and goal setting with the staff, to reinforce the department mission and relevance of each position to accomplishing departmental goals.

• Works with the UAMS Office of Human Resources to ensure departmental compliance with all UAMS rules and procedures.

• Facilitates faculty recruitment, hiring, promotion/tenure processes and performance management/evaluations under the leadership of the department chair.

• Works with the UAMS Office of Faculty Affairs and College to ensure compliance with UAMS rules and procedures.

• Responsible for working with and maintaining business relationships for the department with leaders both on campus (the Dean, Chancellor, Vice Chancellors, etc.) and off campus (hospital CEO's, state agency leaders, political groups, etc). May have College of Medicine (COM) and campus-level committee assignments. May have a role in supporting clinically-related activities in collaboration with the integrated clinical enterprise and/or service line administrator.

• Assists faculty in providing administrative oversight for educational programs to ensure students, residents and fellows receive appropriate support within the department and that programs are executed in a manner consistent with the policies of COM, UAMS and national accrediting bodies.

• Supports faculty in development of research programs, working to identify space, funding, equipment, and infrastructure that will best advance the department and individual faculty members' research goals.

• Manages daily operational issues in collaboration with UAMS offices involving the integrated clinical enterprise, space management and construction, information technology, communications, lab set-up and lab safety.

• Provides input and advice on UAMS and COM policy development.

• May perform other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.