Project Coordinator and Office Manager

Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances, located inMountain View, CA.

Project Coordinator and Office Manager

Top Skills

• Bachelor's degree or equivalent combination of education and experience
• 2-5 years of experience in office management or administrative leadership role
• Experience coordinating large-scale company events or meetings

Position Description

Ads P&E is a uniquely structured team spread across multiple offices in North America, Europe (London & Warsaw), India, and South Korea. The team is truly global in nature, not just in terms of the locations they're in, but also in terms of their support of the needs of all regions around the world, beyond NASB. Their product & tech surface area is also vast, spanning across ad platforms (e.g. DSP, SSP, DMP, etc.), ad solutions (e.g. Optimal Reach, Mobile Performance, etc.), ad experiences (e.g. TV Native, CTV, Mobile, etc.), and foundational tech (e.g. ad-serving, reporting, ML, etc.)

Position Summary

We are seeking a highly organized and proactive Project Coordinator/ Office Manager to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.

Responsibilities

Office Operations Management

• Manage daily office operations including facilities, supplies, equipment, and vendor relationships
• Maintain organized office systems and procedures to ensure operational efficiency
• Oversee office budget and expense tracking
• Coordinate with building management and service providers
• Ensure office compliance with health, safety, and security protocols
• Handle incoming communications, mail, and package distribution
• Assist in new hire onboarding regarding asset management, system/badge access, and workspace allocation
• Coordinate internal and external guest visits

Director Support

• Provide high-level administrative support to directors and executive team
• Manage executive calendars, schedule meetings, and coordinate travel arrangements/expense reports
• Prepare meeting materials, presentations, and reports as needed
• Handle confidential information with discretion and professionalism
• Coordinate cross-departmental communications on behalf of leadership

Townhall & Event Coordination

• Plan, organize, and execute quarterly/monthly townhall meetings and company-wide gatherings
• Manage logistics including venue setup, AV equipment, catering, and attendance tracking
• Prepare agendas and coordinate with presenters to ensure smooth event flow
• Gather and compile questions from employees for Q&A sessions
• Distribute follow-up communications and action items post-event

Requirements:

• Bachelor's degree or equivalent combination of education and experience
• 2-5 years of experience in office management or an administrative leadership role
• Proven track record of managing office operations and supporting executives
• Strong organizational and project management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite
• Ability to prioritize multiple tasks and adapt to changing priorities
• Professional demeanor with strong interpersonal skills

Preferred Qualifications

• Experience coordinating large-scale company events or meetings
• Familiarity with office management software and collaboration tools
• Budget management experience
• Problem-solving mindset with ability to work independently

Personal Attributes

• Detail-oriented with strong follow-through
• Proactive and self-motivated
• Diplomatic and able to work with diverse personalities
• Flexible and adaptable to changing business needs
• Team player with positive attitude

Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, paid time off, and more!

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.