Administration Officer 3: Finance Lead (4800C), Center for African Studies #86414

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Departmental Overview
The Center for African Studies is an interdisciplinary institution that promotes research, teaching, and public awareness about Africa and African issues.

Position Summary
Involves managing the financial administrative operations of Mastercard Scholars program at UC Berkeley, which is located at the Center for African Studies, a multidisciplinary Organized Research Unit. Administrative services for this job fulfil several financial and administrative duties such as creating financial reports for the Mastercard Foundation Scholars program at UC Berkeley, maintaining detailed financial records, processing payments, controlling the daily expenditures and incomes, and supporting the development, and maintenance of Scholars and Center's budgets, event planning and processing fellowships and visiting scholar programs of the Center for African Studies.

Application Review Date

The First Review Date for this job is: June 3, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

• The officer co-manages, plans, and administers a broad range of financial operations in the Center for African Studies.
  • This includes overseeing finances, budgeting, and payments, with particular responsibilities connected to the Mastercard Foundation Scholars Program.
• The role involves the preparation and monitoring of budget expenditures, comparing actual expenses to planned budgets, and ensuring that the Center's costs remain in compliance with university policies.
• The role develops and prepares budgets and financial reports for funded programs, specifically the Mastercard Foundation grant, and assists in preparing routine reports for the funder.
• Oversight of recharge activities, and setting up, pricing, tracking, and billing of the Visiting Fellows and researchers, so they comply with UC policy and federal cost principles.
• In relation to the Mastercard Foundation grant, this role provides input into the non-technical portions of grant and contract proposals.
  • This includes contributing to the preparation of budgets and justifications, compiling institutional information, ensuring compliance with sponsor guidelines, and supporting the development of required administrative documentation.
• In relation to the Mastercard Foundation grant, this role coordinates and participates in a wide range of human resources activities ,excluding recruitment, but supporting training, while ensuring the accurate completion of forms and documents related to all HR and Payroll documentation for the unit.
• The position also gathers, analyzes, prepares, and summarizes financial and HR reports connected to the grant, providing essential administrative and analytical support to ensure smooth program operations and compliance with university and sponsor requirements.
• Helps in the overall processing and coordination of all Center for African studies fellowships, overseeing curation of applications, before submitting complete applications to selection committees.
• As needed, provide other administrative functions such as database management, communicating with team members and developing the centers administrative processes.
• The role serves on committees, representing department or unit.
• Provides support for the Vice Chairs' meeting and documenting minutes and tracking action to ensure follow up on agreed decisions.
• Administers facilities and space logistics and manages equipment needs.
• This role may supervise a small team of staff or students, work study participants and roles here include training, mentoring, and supervision of students on work study.

Required Qualifications

• Knowledge of budgeting, financial analysis and advanced knowledge of working with excel.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality.
• Bachelor's degree in Business or Finance related field and/or equivalent experience/training.

Preferred Qualifications

• Thorough knowledge of or ability to learn University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of or ability to learn common University-specific computer application programs.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $97,572.24 (Step 1) - $109,870.56 (Step 7), commensurate with experience. This is an exempt, monthly-paid position. This is a full-time (40 hours/week) Career position eligible for full UC benefits.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• Travel requirements - 5% Very little travel, if any.
• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is eligible for up to 40% remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.