Fractional Controller/ Fiscal Manager

JOB TITLE: Fractional Controller / Fiscal Manager

EMPLOYER: Shelter Youth & Family Services

DEPARTMENT: Finance

REPORTS TO: Chief Financial Officer

ABOUT SHELTER YOUTH & FAMILY SERVICES

Shelter Youth & Family Services provides emergency housing, community-based services, and support for youth and families in crisis. Founded in 1975, we've grown into a leading voice for child welfare, human trafficking response, foster care innovation, and trauma-informed care in Illinois. With a current budget of $10M and ambitious plans to grow to $15M, our mission is to end the cycle of abuse and neglect by providing safe, healthy, and stable lives for children and families.

Shelter Youth & Family Services is committed to providing safe, inclusive, and supportive resources for youth and families from all backgrounds and identities. We actively strive to create an environment that supports all employees, placing value in contributions from people from diverse backgrounds, and honoring all experiences, perspectives, and unique identities. Our mission is to protect children, strengthen families, and transform communities. Joining us in this role will give you a chance to help fulfill that mission and help the community. Shelter and its facilities are drug and smoke-free environments.

Learn more at shelter-inc.org.

Shelter Youth and Family Services encourages the application of all bilingual applicants to work with our client community. Applicants who can successfully certify their skill level in reading, speaking, and writing in two languages with the Illinois Department of Children and Family Services may receive an additional salary stipend. Certification testing is set by DCFS.

POSITION OVERVIEW

The Fractional Controller / Fiscal Manager is a part-time, highly experienced finance leader who owns the integrity, timeliness, and compliance of Shelter Youth & Family Services' accounting operations. This role is responsible for the monthly close, general ledger integrity, financial statement preparation, cash reporting, reconciliations oversight, and audit readiness, ensuring leadership has accurate and decision-useful financial information.

Working closely with executive leadership, program leaders, and external auditors, this role designs and maintains a disciplined month-end close calendar, journal entry standards, reconciliation reviews, cost allocation processes, and internal controls over key financial activities. The position also oversees cash forecasting, personnel and program allocations, and documentation needed to support grant compliance and Single Audit requirements.

The ideal candidate brings deep nonprofit accounting expertise, strong judgment, initiative, and a personable approach to building reliable processes in a mission-driven environment. This person strengthens fiscal discipline without adding unnecessary complexity, supports transparent reporting to leadership and funders, and helps ensure the organization is consistently prepared for audit, review, and growth.

KEY RESPONSIBILITIES

• Own the month-end and year-end close process, including the close calendar, task coordination, review checkpoints, and timely completion of all accounting activities.
• Maintain general ledger integrity by establishing and enforcing journal entry standards, reviewing supporting documentation, and ensuring transactions are recorded accurately and consistently.
• Review reconciliations for all balance sheet accounts, including bank and credit card reconciliations across four bank accounts and related cards, and resolve exceptions promptly.
• Prepare and deliver the monthly financial statement package, including profit and loss statement, balance sheet, cash flow statement, and variance narrative for leadership review.
• Develop and maintain a 13-week cash forecast and variance tracking process to support liquidity planning and proactive decision-making.
• Design, document, and maintain the organization's cost allocation methodology and oversee the monthly allocation engine and related journal entries.
• Strengthen personnel allocation controls, including timesheet support, distribution reports, approval workflows, and alignment between payroll allocations and funding requirements.
• Oversee foster-care payment controls, including eligibility and support review, approval verification, exception logging, and follow-up on discrepancies.
• Lead audit and Single Audit readiness activities, including preparation of PBC schedules, SEFA support, policy updates, control walkthroughs, and coordination of audit requests.
• Support the CFO and leadership team with accurate reporting, accounting insight, and practical recommendations that improve controls, compliance, and financial visibility.

QUALIFICATIONS

• Bachelor's degree in accounting, finance, or a related field required; CPA and/or Master's degree strongly preferred.
• Significant nonprofit accounting experience required, including grant compliance, restricted funding, functional expense allocation, and financial statement preparation ; Social Service agency experience preferred
• 10+ years of progressive accounting and financial management experience, including senior-level responsibility for close, reporting, and audit support.
• Demonstrated expertise in month-end close management, general ledger oversight, reconciliations review, and internal control design.
• Experience building and maintaining cost allocation methodologies, personnel allocation controls, and cash forecasting tools in a multi-program environment.
• Strong knowledge of audit preparation, Single Audit requirements, PBC support, SEFA schedules, and documentation standards.
• Ability to evaluate accounting processes, identify control gaps, and implement practical improvements with limited oversight.
• Excellent written and verbal communication skills, with the ability to translate financial information clearly for non-finance leaders.
• High degree of integrity, discretion, and reliability, with strong attention to detail and follow-through.
• Availability to serve in a part-time capacity while providing consistent leadership during close cycles, audit preparation, and key reporting deadlines.

PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, the employee is frequently required to sit; talk or hear; stand; walk; and use hands to handle or operate objects. The employee is occasionally required to climb or balance, stoop, kneel, crouch, lift, and reach with hands or arms. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

WORK ENVIRONMENT Shelter is committed to providing safe, inclusive, and supportive resources for youth and families from all backgrounds and identities. We actively strive to create an environment that supports all employees, placing value in contributions from people from diverse backgrounds, and honoring all experiences, perspectives, and unique identities.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily in the agency facilities, and occasionally in vehicles, meeting rooms both in the facility and at other agency sites.

CLASSIFICATION STATUS This is a part-time, non-exempt finance leadership position.

COMPENSATION & BENEFITS

Compensation: Competitive and commensurate with experience; structured for part-time, $90-$100 per hour

Schedule: Part-time flexible schedule to be determined based on organizational needs, close cadence, and audit/reporting deadlines - 10 hours per week.

Shelter is an Equal Opportunity Employer. We welcome applicants from diverse backgrounds and experiences, including individuals from historically underrepresented communities. We are committed to building a safe and inclusive workplace for all.