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Extra Help - Program Coordinator - Academic Center for Excellence

University of Illinois Chicago
United States, Illinois, Chicago
May 25, 2026
Extra Help - Program Coordinator - Academic Center for Excellence Extra Help - Program Coordinator - Academic Center for Excellence This Position is temporary and limited to 900 hours. Hiring Department: Academic Center for Excellence Location: Chicago, IL USA Requisition ID: 1041320 Hours per Week: 37.5 # of Positions: 1 Workplace Type: On-Site Posting Close Date: Tuesday, May 26, 2026 Salary: The rate of pay for this position is $25.00 per hour. About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. This position is not eligible for benefits. Position Summary Under administrative direction, an Extra Help Program Coordinator performs professional duties essential to administrative and operational support for student-facing programs and initiatives, ensuring accurate recordkeeping, coordinated communication, and smooth execution of events and onboarding activities within Academic Center for Excellence, including records management, and assisting with student onboarding. This position collaborates with staff and leadership on special projects to enhance program effectiveness and improve the overall participant experience. Duties & Responsibilities Coaching Documentation Support: Transcribe and enter detailed meeting notes into the student advising system based on coach-led sessions to ensure accurate longitudinal tracking of student progress. Advising System Data Integrity: Monitor and update student records within the university's advising platform to reflect participation status, scholarship/stipend eligibility, and referral outcomes. Summer Initiative Execution: Provide dedicated administrative coordination for Summer College, Summer Edge, and Orientation, assisting with the enrollment and onboarding of incoming students across these platforms. Targeted Recruitment Outreach: Manage digital outreach campaigns specifically for the upcoming FLN summer cohort, responding to program-specific questions that go beyond general office inquiries. Cohort Progress Monitoring: Assist the coaching team by compiling "early warning" data from student records to identify individuals who may need proactive outreach during transition periods. Programmatic Resource Curation: Update and organize specialized program materials for summer workshops, ensuring content is aligned with current Academic Center for Excellence (ACE) standards and philanthropic reporting requirements. Event-Specific Logistics: Coordinate the specialized staffing and material needs for high-touch events like FLN Orientation and Summer Edge bridge programs. Strategic Project Assistance: Complete specialized administrative projects as assigned by the Director, particularly those aimed at smoothing the transition for the 500 new FLN students entering the network annually. Other duties as assigned. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Bachelor's degree. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19961?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-8c37c7eaa38fed4097b260fa5f5edcac