Administrative Officer 4

Are you eager to step into a leadership role that gives you a chance to guide important projects that support statewide procurement operations? If so, consider joining the Department of General Services as an Administrative Officer 4 in the Strategic Support & Audit Division. This position allows you to guide staff, oversee major initiatives, and help ensure strong coordination across many partners. Apply now to shape policies, strengthen communication, and support improvements that impact agencies throughout the Commonwealth!

As an Administrative Officer 4, you will oversee division activities, provide guidance on procurement issues, and support key administrative functions within the Bureau. In this role, you will perform the following duties

• Division Leadership: Direct staff activities, supervise employees, and oversee daily operations of the division
• Project Oversight: Coordinate strategic initiatives, manage consultant work, and update leadership on progress
• Stakeholder Coordination: Serve as liaison to agencies, suppliers, and internal partners while managing sensitive matters
• Policy Guidance: Interpret procurement rules, support process improvements, and guide customer service efforts
• Audit and Review: Lead audits, review specifications, evaluate compliance issues, and recommend solutions
• Program Oversight: Manage quality assurance functions, training coordination, and compliance responsibilities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week upon successful completion of the initial training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Six years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess full-time experience in supervising staff, including assigning work, reviewing performance, approving leave, and resolving disciplinary matters.
• You must possess full-time experience working in procurement or a closely related field that required you to understand procurement processes, rules, systems, supplier relations, or policy requirements-even if you were not the lead or supervisor.
• You must possess full-time experience researching administrative or procurement matters, interpreting rules or procedures, or developing/revising procurement policies or processes.
• You must possess full-time experience developing, conducting, or overseeing audits, quality assurance reviews, or process improvement initiatives.
• You must possess full-time experience acting as a liaison between an organization and external partners such as agencies, suppliers, manufacturers, comptrollers, or other stakeholder groups to resolve issues or coordinate activities.
• You must possess full-time experience overseeing or supporting staff who design, develop, or conduct adult-learning programs such as procurement training, organizational development, or policy-related training curricula.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Full-time experience overseeing or supporting operations in specialized technical environments such as a metrology or standards laboratory, or other highly specialized scientific/technical units

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.