Financial Analyst II - Real Estate

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The Financial Analyst II - Real Estate manages the financial activities related to the leased real estate portfolio of Duke University and Duke University Health System. The role includes accurate financial reporting, supporting property management teams, and handling tasks such as rent collection, reviewing operating expense reconciliations, and coordinating with vendors. This person consistently delivers high-quality client service and maintains a culture of excellence.

The Financial Analyst II - Real Estate is responsible for preparing and maintaining monthly, quarterly, and annual financial statements for leased properties. This individual collaborates closely with Finance teams to ensure the accuracy of general ledger transactions, including journal entries and accruals. Additionally, the analyst ensures that expenses are coded correctly using appropriate building codes, fund codes, and GL accounts. The role also involves supporting month-end and year-end close processes as well as participating in financial audits.

The Financial Analyst II - Real Estate is responsible for processing invoices, check requests, and wire payments in accordance with established procedures. This role also manages rent collections and tenant billbacks, ensuring that all rental income is accurately received and billed. In addition, the analyst tracks and resolves discrepancies in both receivables and payables, maintaining accurate financial records and addressing any issues that arise. Furthermore, the position supports the financial aspects of acquisitions and dispositions, contributing to seamless property transitions and effective financial management.

The Financial Analyst II - Real Estate assists in preparing the departmental annual budget and participates in periodic financial reviews. This role is also responsible for monitoring operating expenses (OPEX) and investigating any variances that arise. Additionally, the analyst evaluates adjustments related to taxes, insurance, and operating expenses to ensure financial accuracy and lease compliance.

The Financial Analyst II - Real Estate maintains financial records for leases, updates rent schedules, tracks tenant activity, and records billable expenses. The analyst ensures accurate billing of rent and recoveries, conducts reconciliations, and reviews annual operating expense reconciliation statements for compliance and accuracy.

The Financial Analyst II - Real Estate is responsible for maintaining vendor records, including initial setup and payment details. In addition, this role manages the landlord and vendor onboarding process through PaymentWorks. The analyst also coordinates with procurement and risk management teams to ensure compliance with necessary documentation, such as insurance certificates (COIs) and service agreements.

The Financial Analyst II - Real Estate is responsible for ensuring compliance with company policies, lease agreements, and accounting standards. Additionally, this role requires maintaining thorough documentation to support audits and internal controls.

Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field.

Work requires four years of experience in financial management, cost accounting, or a field directly related to the specialized area of assignment. 2-5 years of preferred experience in accounting, preferably in real estate or property management.

Experience with finance software platforms such as SAP and familiarity with real estate accounting systems (e.g., MRI, or similar)

Knowledge of property management, lease administration and operations

Internal Clients and departmental partners (i.e. Facilities, Risk, Legal)

Property Managers and Landlords

Vendors and External Service Providers