Administrative Assistant - Mathematics and Statistics

Position Summary:
The Department of Mathematics and Statistics is seeking a highly adaptable and welcoming Administrative Assistant to provide comprehensive support. This position will assist with a variety of administrative tasks to ensure the smooth operation of the department. A primary responsibility of this position is supporting students by assisting with departmental processes, responding to questions, and routing inquiries to appropriate university personnel. The role includes overseeing general office functions, providing support to faculty and staff, and responding to student and visitor inquiries.

Duties/Responsibilities:

General Office Support - 60%

• Serve as the primary point of contact for students, faculty, and visitors, providing excellent customer service and addressing a wide range of inquiries.
• Manage incoming communication, including emails, phone calls, and voicemails, ensuring efficient responses or routing to appropriate personnel.
• Support departmental programs and processes, including assisting students with enrollment and course placement queries.
• Collaborate with Program Manage to monitor and manage department resources, including office supplies and equipment, ensuring timely reordering and maintenance.
• Assist in coordinating department activities, such as student programs, rental programs, and other initiatives as needed.
• Maintain confidentiality of sensitive information and ensure compliance with department policies.
• Collaborates and provides administrative support to Program Manager and Academic Lab Coordinator as needed.
• Creates strong working relationships with student employees to provide customer service and share in day-to-day office responsibilities.

Administrative Assistance - 25%

• Provide administrative support to department leadership, faculty, and staff, including tasks such as data entry, file management, and scheduling.
• Help organize departmental events, including but not limited to: Math Seminars, Math Study Halls, Math Day, etc.
• Act as a liaison between the department and external partners, such as vendors and university offices.
• Assist with various departmental projects and initiatives assigned, allowing for flexibility based on evolving needs.
• Manage logistical tasks like space organization and resource allocation within the department.

Communications and Outreach - 10%

• Coordinate departmental communications, including website updates, social media content, general calendar and internal announcements.
• Develop and maintain relationships with alumni, university offices, and other key stakeholders.
• Update and maintain signage and public information within department spaces, ensuring clear and current messaging.

Other Duties as Assigned - 5%

• Contribute to various other tasks and projects that support the department's goals, adapting to new responsibilities as needed.

Required Qualifications

• Demonstrated experience in administrative or office support roles, particularly in a customer service-oriented environment.
• Excellent Microsoft Office Suite skills including Outlook, Power Point, Excel, Word, Share Point and Access as well as advanced internet research skills.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills to address issues as they arise.
• Adaptability to shifting priorities and the capacity to respond effectively to changing departmental needs and tasks.
  
  Important Note: Successful applicants should ensure that their resumes clearly outline their relevant work experience and explicitly demonstrate how they meet all required qualifications.

Preferred Qualifications

• Experience working in a higher education environment, preferably within an academic department or student services setting.
• Familiarity with university systems such as Banner, Degree Works, or other student information systems, particularly for handling student records, enrollment, and course placement processes.
• Experience with website maintenance, social media management, or internal communication tools.
• Experience developing and maintaining relationships with alumni and external stakeholders, such as vendors, community partners, or university offices, to foster partnerships or manage departmental needs.
  

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The salary range that the University reasonably expects to pay for this position is $48,000 - $52,000.

This position is paid monthly and is eligible for MSU Denver benefits.

Schedule Information

• Full-time, 40 hours per week
• Exempt
• Monday - Friday, 8am - 5pm
• Evenings and Weekend Work: [As needed; N/A]
• Schedule:Hybrid schedule; This position may offer remote work opportunities, depending on departmental needs, with a maximum of two remote workdays per week.
  • Visit our website for more information on our University's Alternative Work Arrangements policy.
• Travel: Rarely

Instructions to Apply

Please apply through MSU Denver Careers and submit your cover letter and resume. Select Begin Your Job Search, then search for JR105298. Internal applicants must apply through their MSU Denver Workday profile by searching 'Find Jobs'. Applications that do not contain all required documents may not receive full consideration. Professional references and their contact information will be requested from the finalist. At least one reference provided must be a supervisor (either current or former).

Please apply by Wednesday, June 10, 2026 at 11:59pm for full consideration.

Position open until filled.

Open Until Filled

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver'sbenefits websiteto learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To Assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment.

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.