Special Assistant

The Special Assistant role at the Department of the Auditor General offers a chance to support important public work that helps strengthen Pennsylvania. You will join a team that values dedication and clear communication while working on projects that matter across the state. This position blends organization, teamwork, and service to others. Step into a job where your efforts help improve government for everyone.

This position plays an important role in helping the Auditor General manage daily operations and public responsibilities. The work involves communication, scheduling, research, and coordinating activities across the agency. As a Special Assistant, you will perform the following duties:

• Schedule Support: Coordinate daily scheduling, prepare meeting materials, and organize follow up actions
• Research Tasks: Conduct research, prepare written briefs, and develop clear correspondence
• Liaison Work: Serve as a bridge between the Auditor General, staff members, and outside groups
• Constituent Management: Track and manage incoming concerns from the public and ensure timely responses
• Event Coordination: Assist with logistics for events, appearances, community activities, and statewide travel
• Operational Assistance: Support communications and legislative office tasks such as preparing internal messages, posting audits, and tracking legislative activity

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must travel with (and driving) General DeFoor is required.
• You must act as a primary point of contact for all travel.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Your application must include a resume and college transcript.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Department of the Auditor General is committed to policies providing equal opportunity for everyone. Accordingly, all employment decisions are made without discrimination on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. In addition, department employees are bound by a code of conduct that prohibits any form of harassment, including sexual harassment.

The Department of the Auditor General's DEI program includes recruitment efforts focused on attracting a diverse population of qualified candidates. We are invested in creating and maintaining a diverse and inclusive workplace where both our present and prospective employees may be authentic. We are dedicated to ensuring our internship and employment opportunities are accessible to all aspiring professionals within the Commonwealth of Pennsylvania.