Event Project Manager

Aquent Studios is seeking an experienced Event & Project Manager to support a high-profile employee impact and conference programming initiative for a leading enterprise technology client. The ideal candidate has hands-on experience managing large-scale corporate events and thrives in fast-paced, high-visibility environments.

This role sits at the intersection of strategic program support and onsite execution, bringing two key workstreams to life: overall event project management logistics and an employee impact volunteer experience activation.

Candidates based in the Bay Area are strongly preferred to support onsite meetings and event execution at the client's office and event locations as needed.

Key Responsibilities

• Assist with project management for the client's overall conference and employee impact programming
• Track timelines, deliverables, and action items across multiple workstreams
• Coordinate with internal stakeholders to ensure programming stays on track and deadlines are met
• Maintain project plans, status trackers, and cross-functional communications
• Surface risks and flag blockers proactively to program leadership

• Serve as dedicated logistics support for the onsite employee impact and volunteer activation program
• Coordinate volunteers, vendors, and event logistics end-to-end
• Partner with internal teams and external partners to execute a seamless onsite experience
• Be present onsite during the event to manage day-of operations and troubleshoot in real time
• Support pre-event planning including scheduling, communications, and materials preparation

Qualifications

• Prior experience supporting large-scale corporate events, ideally within the Salesforce ecosystem
• Strong project management skills with exceptional attention to detail
• Ability to manage multiple workstreams simultaneously and stay organized under pressure
• Collaborative, proactive, and solutions-oriented communicator
• Experience working with volunteer, CSR, or employee impact programs is a plus

Logistics

• Preferred Location: San Francisco Bay Area
• Hybrid/Remote flexibility leading up to the event, with onsite presence required at the client's office and during event execution as needed
• This role would start ASAP for 3 months with possibility to extend to end of year

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