Operations Coordinator

Job Summary:

Join the Department of Surgery (DOS) as a full-time Operations Coordinator and play a central role in supporting the mission, growth, and strategic priorities of a dynamic academic healthcare environment. This is an exciting opportunity for a highly organized and collaborative professional who enjoys working across operations, finance, communications, and project coordination. Partnering closely with departmental leadership in the Office of the Chair, the Operations Coordinator will help drive key initiatives, improve operational effectiveness, support high-impact projects and events, and contribute to the success of one of the institution's leading departments. The ideal candidate is proactive, detail-oriented, and energized by fast-paced work that makes a meaningful organizational impact.

Key Responsibilities:

Business Operations (70%)

• Coordinate and support day-to-day departmental operations, strategic initiatives, and administrative activities within the Office of the Chair

• Assist with financial and procurement processes including expense tracking, invoice coordination, purchasing, reimbursements, and budget monitoring

• Prepare reports, dashboards, presentations, and operational summaries to support leadership decision-making and departmental priorities

• Coordinate meetings, retreats, conferences, travel, and special events, including scheduling, logistics, vendor management, and communications

• Monitor project timelines, operational workflows, expenditures, and key performance indicators (KPIs) to ensure successful execution of departmental initiatives

• Maintain operational documentation, tracking systems, and reporting tools to support efficiency, organization, and business continuity

• Collaborate with faculty, staff, university partners, and external stakeholders to support operational goals, process improvements, and organizational effectiveness

Project Management (15%)

• Support coordination and execution of departmental operational and strategic projects, including tracking deliverables, timelines, and outcomes

• Assist with project reporting, data collection, and implementation activities that support departmental planning and continuous improvement initiatives

Communications (15%)

• Support departmental communications, marketing, and engagement efforts through development and coordination of presentations, newsletters, reports, websites, and promotional materials

• Partner with departmental leadership and communications staff to support branding, messaging, stakeholder engagement, and visibility initiatives across programs and events

Work Location:

Onsite - This role is expected to work onsite and is located in Aurora, CO. Once fully trained, this position may be eligible for a hybrid schedule.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Business Services Intermediate Professional

• Bachelor's degree from an accredited institution

• 1 year of professional experience in an administrative, operational, or business support role in an academic, healthcare, and/or business-related environment

Business Services Senior Professional

• A bachelor's degree in business, business administration, social sciences, healthcare administration, or a directly related field from an accredited institution.

• Two years of professional-level experience in an administrative, operational, or business support role in an academic, healthcare, and/or business-related environment.

Business Services Principal Professional

• A bachelor's degree in business, business administration, social sciences, healthcare administration, or a directly related field from an accredited institution.

• 3-5 years of professional-level experience in an administrative, operational, or business support role in an academic, healthcare, and/or business-related environment.

• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience scheduling meetings using Microsoft Outlook.

• Experience using project management software (e.g., Smartsheet).

• Experience managing financial transactions of an organization including preparing budgets, invoicing, reconciling, and reporting.

• Experience in an academic healthcare system.

• Familiarity with CU Systems (e.g., Marketplace, Concur, etc.).

• Knowledge of CU Medicine, UCH and/or University of Colorado policies, rules and regulations, and administrative structure.

Knowledge, Skills and Abilities:

Exceptional attention to detail and time management skills.

• Proven experience applying critical thinking to tasks and calendar prioritization.

• Ability to manage conflicting and changing priorities.

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Demonstrated commitment and ability to advance diversity and inclusion.

• Outstanding customer service skills.

• Highly organized, proactive, self-starter, able to work independently, prioritize tasks, and meet deadlines.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Ariel Dunster-Kovach, ariel.dunsterkovach@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by June 8. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range for this position has been established as:

• Intermediate Professional: $54,961- $73,648

• Senior Professional: $59,417 - $79,619

• Principal Professional: $68,330-$91,562

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.