Office Administrator, College of Education - Dean's Office
 University of Illinois at Urbana-Champaign | |
life insurance, paid time off, retirement plan
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 United States, Illinois, Urbana | |
 May 29, 2026 | |
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Office Administrator, College of Education Job SummaryReporting to the Assistant to the Dean, this position provides essential administrative support to the College of Education Office of the Dean. This role plays a key part in organizing the daily operations of the Dean's Office, managing administrative functions, and coordinating the Dean's calendar and activities, while regularly engaging with departmental and university leadership and staff. Duties & Responsibilities Office Administrative Responsibilities * Provide front-line service for the administrative teams within the Dean's suite; Dean's office, Finance, and Human Resource teams. Greet visitors, answer incoming phone calls; determine and execute a course of action, delegate tasks, take messages or redirect as necessary. * Update select College of Education calendars and approve room and parking reservations for Dean's office spaces. * Coordinate the inventory and ordering of office supplies for the Dean's Office suite. * Maintain the general Education Dean email account, interpreting inquiries, redirecting requests, and providing timely responses consistent with office and College policies and procedures. * Update and maintain Dean's Office contact lists and update College website directory pages. * Facilitate purchasing for the Dean's Office using T-Cards and/or P-Cards and travel and event reimbursements via Emburse Enterprise; serve as a proxy for the Dean. * Meeting and Committee Support: o Under administrative direction, responsible for the coordination and implementation of College Faculty and Staff Meetings, including agendas, Unit Updates, PowerPoints, and needed communications. o Represent the Dean's Office; schedule meetings, send agendas, and record minutes for the following committees: * College Executive Committee, including follow-up on action items. * Faculty and Staff Awards Committee, including calls for nominations, and the coordination of nominations. * Administrative Council, including follow-up on action items. * Diversity, Equity & Multicultural Education (DEME) Committee o Occasionally provide administrative support for other appointed committees. * Under administrative direction, provide oversight and coordination of student worker(s), including hiring and dismissal, as well as delegating and monitoring assigned duties. * Serve as a collaborative member of the Dean's Office administrative team and perform additional appropriate duties that will further the mission of the College. Administrative Support to the Dean * Under administrative direction, provide administrative support to the Dean to coordinate and facilitate administrative functions to ensure daily operational needs are met. * Under administrative direction, responsible for the Dean's schedule; including prioritizing and managing the calendar, scheduling meetings and appointments in the College and across campus, inviting and notifying meeting participants, and requesting agenda items for meetings. * Apprise the Dean and/or affected staff of upcoming meetings, action items, and deadlines. * Under administrative direction, organize modes of transportation for simple and complex travel for the Dean. Book travel, process insurance, arrange trip details, and prepare itineraries. Submit the Dean's travel schedule to the Provost's Office for approval prior to travel and process reimbursements following travel. * Under administrative direction, draft and send routine emails on behalf of the Dean, as well as technical correspondence that represent knowledge of the activities of the Dean and/or the policies of the College. Minimum Qualifications
This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after closing. The Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on June 12, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact schultze@illinois.edu. For questions regarding the application process, please contact 217-333-2137. At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive. Champaign-Urbana Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu. Requisition ID: 1036117 Apply Now
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