Event Coordinator

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future.

The Opportunity:

As a key contributor on our Donor Experience team, the Event Coordinator turns vision into reality by supporting the planning and flawless execution of meaningful events.

In this role, you will support the planning, coordination, and execution of a broad range of stewardship and engagement events from intimate donor recognition gatherings to larger regional and university-wide experiences. We are looking for a highly organized, detail-oriented, and energized team member to join us in creating meaningful experiences for people.

Responsibilities:

Event Logistics & Execution

• Coordinate logistics for a variety of stewardship and engagement events, including donor society events, college and departmental events, and regional gatherings. Support on-site event execution, with occasional travel and some evening or weekend availability required.

Registration & Records Management

• Build and maintain event records and online registration pages using our CRM and event management platforms and manage RSVPs and guest communications throughout the event lifecycle.

Digital Invitations & Communications

• Assist in the creation of digital invitations and event-related communications that reflect the UCF brand and effectively engage our audience.

Project & Work Order Tracking

• Create, track, and manage work orders for event-related projects, ensuring tasks are completed on time and nothing falls through the cracks.

Contracts & Vendor Management

• Support the contract review and approval process for event vendors and venues using our contract management system, tracking submissions and approvals from start to finish.

Financial Administration

• Manage and track invoices, expense reports, and payments associated with events, maintaining accurate and organized documentation throughout.

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience coordinating events in a higher education, nonprofit, or fundraising environment.

• Familiarity with CRM platforms or event management software (e.g., Salesforce, Blackbaud, or similar tools).

• Experience building online event registration pages and managing RSVPs.

• Strong organizational and project management skills with the ability to manage multiple events and deadlines simultaneously.

• Experience with contract tracking or vendor management processes.

• Comfort with financial administration tasks such as processing invoices, expense reports, and payments.

• Proficiency with digital communication tools and experience creating or supporting digital invitations or email campaigns.

• Excellent written and verbal communication skills.

• A collaborative, team-oriented mindset with strong attention to detail.

Special Instructions to the Applicants:

This position requires flexibility to travel and work occasional evenings and weekends to support events.

Advancement and Partnerships values the unique contributions that each team member brings to our division. The final determination of a successful candidate's starting salary will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above. All offers are contingent on successful background and reference screens.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.