Administrative Support - Project Specialist

Company Overview

Concordia Consulting Group (working in partnership with Pantheon Data) a private, small business based in the Washington, DC, area. Concordia Consulting Group (CCG) was founded in 2024, specializing in providing innovative business solutions and expert consulting services to the Department of Homeland Security (DHS) & the Navy. With a commitment to delivering exceptional results, we collaborate with organizations to streamline operations, enhance efficiency, and drive growth. We value professionalism, adaptability, and a client-first approach to ensure sustainable success. Joining Concordia means becoming part of a company that fosters collaboration, innovation, and continuous learning.

Position Overview

This position provides critical administrative and technical support for the U.S. Trade and Development Agency (USTDA). You will be responsible for managing the Agency's project report library, ensuring the seamless operation of conference and training facilities, and providing hands-on audio-visual (AV) support for high-level events.

Responsibilities

• Manage the agency project report library, including creating, inventorying, and maintaining the library holdings database for feasibility studies and final reports.
• Perform physical room setups for seven conference rooms and the training center, including furniture, refreshment stations, and AV equipment.
• Provide on-site technical assistance during events to resolve issues with microphone and monitor connectivity or presentation access.
• Maintain and update electronic data in Agency systems (e.g., SharePoint, PIMS) and assist with records management and document flow processes.
• Evaluate the effectiveness of administrative programs and recommend improvements to business processes and procedures.
• Provide training and technical assistance to Agency staff regarding IRC functions and administrative procedures.
• Create and edit audio-visual content, such as presentations and videos, for use during meetings and events.
• Support various administrative functions, including office management, building facilities, human resources, or security-related tasks.

Required Skills and Experience

• At least 7 years of administrative management or relevant professional work experience.
• Experience managing a project report library or information database.
• Demonstrated experience in setting up conference, board, or training rooms.
• Physical ability to move a large number of files and/or heavy file boxes.

Preferred Skills and Experience

• Proficient in a variety of IT programs, databases, and computerized systems.
• Expertise in troubleshooting AV equipment during live events.

Education

College degree required in Business, Information Management, or a related field; relevant certifications are preferred.

Clearance Requirements

U.S. Citizenship with the ability to obtain and maintain a Secret Security clearance.

Work Location

Arlington, VA (USTDA Headquarters)

Compensation

The salary range for this position is $70,000 - $100,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Benefits Overview

We are always looking for good people! Concordia Consulting Group is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and productivity.

Concordia Consulting Group Important Information

All qualified applicants will be considered for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, local, or international law.

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.