Legal Assistant

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Job Description

Essential Functions and Responsibilities:

• Coordinate and support recurring legal department processes, including intake and routing of requests, tracking of deadlines, and followup on assigned actions to support timely completion of work.

• Maintain calendars, logs, and records related to corporate registrations, charitable solicitation registrations, annual reports, and business license renewals across applicable jurisdictions; prepare documentation and track filings in coordination with attorneys and internal stakeholders.

• Support insurance administration activities by gathering requested information, coordinating renewal materials, and maintaining organized insurance records, policies, certificates, and correspondence.

• Provide administrative support for legal department financial workflows, including routing invoices for review and approval, assisting with vendor setup requests, tracking accruals, responding to routine billing inquiries, and preparing expense reports.

• Maintain organized legal department files, templates, policies, and records, ensuring accurate documentation and accessibility in accordance with department standards.

• Support onboarding and offboarding logistics for OGC team members by coordinating access requests, equipment setup, checklist completion, and related administrative tasks.

• Assist with legal operations activities by supporting system and process administration, maintaining documentation, organizing records, and assisting with implementation or rollout logistics as directed.

• Support privacy and compliance workflows by tracking requests, maintaining logs, gathering records, coordinating with internal teams, and supporting timely followup on assigned tasks.

• Compile and organize information to support legal department reporting related to workload, deadlines, budget tracking, or operational planning.

• Coordinate scheduling, meetings, and departmental logistics, including conference rooms, team activities, and events.

• Monitor and route internal and external inquiries to appropriate OGC staff.

• Perform other duties as assigned.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.

Knowledge, Skill and Abilities:

• Advanced administrative and organizational skills with the ability to manage multiple recurring processes, deadlines, and priorities with minimal supervision.

• Strong attention to detail and accuracy in maintaining records, calendars, logs, and documentation.

• Ability to exercise sound judgment and discretion when handling sensitive and confidential legal and institutional information.

• Working knowledge of administrative and operational workflows in a legal, compliance, or regulated environment.

• Ability to coordinate effectively with attorneys, internal stakeholders, vendors, and external partners.

• Strong written and verbal communication skills, including the ability to convey information clearly and professionally.

• Ability to follow established processes while identifying issues, inconsistencies, or gaps and escalating them appropriately.

• Proficiency with Microsoft Office and the ability to learn and use department systems, databases, and workflow tools.

• Ability to work independently within defined responsibilities while supporting a collaborative team environment.

Job Qualifications:

Minimum Qualifications:

• High school diploma or GED

• 4 years of progressively responsible administrative or operational support experience, preferably in a legal, compliance, or regulated environment.

Preferred Qualifications:

• Associate's degree

• Experience supporting a legal department, law firm, or inhouse legal team.

• Experience coordinating corporate registrations, licensing, insurance administration, or other regulated filing processes.

• Experience supporting billing, invoicing, or expense workflows, including work with outside vendors or professional services firms.

• Familiarity with privacy or compliance request tracking, policy administration, or regulated recordkeeping environments.

• Experience in higher education, nonprofit, or other missiondriven organizations.

Travel:

This position requires occasional travel of up to 20%, including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

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Position & Application Details

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.