Construction Proposals & Licensing Coordinator

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Construction Proposals & Licensing Coordinator

McMillen, Inc. is seeking a detail-oriented and proactive professional with 2-5 years of construction field engineering experience to join our team as a Construction Proposals & Licensing Coordinator. This role combines administrative, technical, and proposal support responsibilities to help drive successful project submissions, maintain licensing compliance, and support cross-functional operations. The ideal candidate is organized, confident, and eager to deepen their understanding of construction processes and company operations.

Who we are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don't look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they're proud of.

We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States, Canada, Europe, and beyond, we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.

Responsibilities:
* Download bid documents from client sites, SAM.gov, and GovWinIQ.
* Set up, organize, and maintain up-to-date bid folders in Box.
* Communicate effectively with corporate departments, teams, and coworkers.
* Assist cross-functionally wherever needed while maintaining a positive attitude under pressure.
* Analyze solicitations for compliance requirements and complete proposal compliance matrices using corporate templates.
* Create proposal frameworks in Word (Adobe InDesign).
* Collect and synthesize information from Cosential, Spectrum, project folders/contracts, and project teams to produce past performance project data sheets.
* Develop proposed team resumes using information from Cosential and internal staff.
* Insert standard content from previous proposals and technical write-ups into current proposal documents.
* Create corporate and project organizational charts in PowerPoint compliant with solicitation requirements.
* Import and format solicitation-specific templates from PDF to Word or InDesign (subcontracting plans, pricing schedules, certifications).
* Complete solicitation response documents (e.g., SF1442, SF30) with input from Estimating.
* Research, complete, and maintain corporate business licenses, public works/contractor licenses, and engineering licenses across multiple jurisdictions (federal, state, provincial, city, tribal).
* Collaborate with internal teams to gather required documentation (financial statements, bonds, insurance, qualified employees).
* Upload annual documentation to agency websites to maintain licenses.
* Complete prequalification packets for Departments of Transportation in multiple states using Cosential and Spectrum.
* Maintain licensing logs in Smartsheet and monitor corporate licensing communications.
* Utilize Corporate Service Company tools to track requirements and source registered agent information.

Qualifications:
* 2-5 years of construction field engineering experience or similar.
* Self-starter with a confident, professional demeanor.
* General technical knowledge of construction practices.
* Strong interest in learning company operations, processes, and procedures.
* Ability to work cross-functionally and assist wherever needed.
* Maintain composure and positivity under pressure.
* Advanced proficiency in Microsoft Word (document creation, formatting, troubleshooting).
* Advanced Microsoft Excel skills for creating and formatting pricing schedules.
* Experience modifying, extracting, and exporting in Adobe Acrobat Pro.
* Familiarity with creating and submitting construction proposals for federal clients.
* Knowledge of SAM.gov and Federal Acquisition Regulations (FAR).
* Follow-up skills with multiple jurisdictions to ensure approvals.
* Experience with Smartsheet or Microsoft Excel (training provided for Smartsheet).

Software & Tools Used:
* Microsoft Office: Word, PowerPoint, Excel, Teams
* Adobe Suite: Acrobat Pro, InDesign, Photoshop, Illustrator
* SAM.gov, Fieldprint, Navan
* Viewpoint Spectrum, Cosential, Smartsheet, Box

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.

While performing the duties of this job, the employee is seldom required to sit. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear; work at elevated heights. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Compensation Package:

• Pay Range: $73,896 - $95,000 (DOE)
• Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please.