UME Curriculum Coordinator - DOCS & Traverse

Job Summary:

This position is responsible for supporting the day-to-day operations of the DOCS and Traverse medical education programs by ensuring curriculum activities are executed accurately, efficiently, and consistently. The role coordinates multiple courses, faculty members, schedules, and systems simultaneously to support the successful delivery of educational experiences. Key responsibilities include building and validating course schedules, uploading and maintaining learning materials, providing logistical and technical support for curriculum sessions, and serving as a reliable point of contact for faculty and students. Success in this role requires strong organizational skills, attention to detail, and the ability to manage interdependent tasks while adhering to established processes and timelines.

This position is ideal for individuals who thrive in a structured, detail-oriented environment and enjoy coordinating complex operational activities across multiple stakeholders and systems. While the role requires independent management of daily responsibilities and strong follow-through, it operates within established guidelines and receives guidance from senior staff rather than requiring independent program ownership. The position also offers opportunities to identify and recommend incremental process improvements while building valuable skills in academic and program operations.

Key Responsibilities:

Course Planning, Development, and Coordination for DOCS (50%)

• Attends planning sessions for curriculum groups to record actionable meeting minutes, collects resources and stores them in centralized repositories, and conducts follow-up on action items to ensure their timely completion.

• Manages shared curriculum inboxes, triaging and responding to high-volume requests with accuracy and professionalism.

• Confirms session schedules with DOCS and Traverse faculty. Builds, validates, and publishes course schedules, ensuring accuracy and completeness across systems.

• In coordination with other curriculum coordinators, uploads and audits course materials in Canvas/Oasis to ensure accuracy, completeness, and alignment with faculty expectations.

• Supports co-coordinator to ensure curriculum materials for each session are available to students in a timely and consistent manner, according to faculty specifications.

• Supports co-coordinator in managing assignments and grading, reporting late, missing, and incomplete assignments to faculty and grading committee as required.

• Communicates with faculty stakeholders regarding scheduled learning events, student attendance, and grading requirements.

• Builds and maintains accurate planning documents in DOCS and Traverse file systems.

• Helps coordinate the scheduling of rooms and event spaces for on-campus curriculum events.

• Creates, sets up, and communicates online learning details for remote learning sessions.

Course Planning, Development, and Coordination for Traverse Curriculum (15%)

• Attends planning sessions for curriculum groups to record actionable meeting minutes, collects resources and stores them in centralized repositories, and conducts follow-up on action items to ensure their timely completion.

• Confirms session schedules with Traverse faculty and the CAPE team. Builds the course schedule in advance of each Traverse week and ensures it is published to student schedules.

• Following best practices outlined by the Anatomy team, assigns students to specific donors for practical's during Traverse 2, 3, & 4.

• In coordination with other curriculum coordinators, assists in uploading and auditing all course materials in Learning Management System (Canvas/Oasis) for Traverse programs.

• Communicates with faculty stakeholders regarding scheduled learning events, student attendance, and grading requirements.

• Builds and maintains accurate planning documents in Traverse file systems.

• Helps coordinate the scheduling of rooms and event spaces for on-campus curriculum events.

• Creates, sets up, and communicates online learning details for remote learning sessions.

• Procures supplies needed for anatomy practical assessment kits and oversees the creation of tagging kits according to Anatomy team specifications.

Live Session Set Up and Support (15%)

• Provides day-of support for assigned curriculum sessions across the Trek curriculum.

• Supports co-coordinator in the collection of necessary resources, course printouts, and other supplies to ensure each session is correctly supplied for student learning.

• Greets guest faculty and assists them in navigating the campus and finding their assigned rooms.

• Learns IT functions of common learning spaces on campus to provide real-time trouble shooting for faculty and students.

• Assists in the capturing of student attendance, reporting results to faculty leadership as required.

• Attends live Zoom learning sessions and provides administrative support for small group breakouts, recordings, and technical functions (like screen sharing).

• Resolves scheduling issues in collaboration with faculty in the event of instructor or facilitator absence.

UME Administration (20%)

• Develops cooperation and cross-functional teamwork while participating in a group; working toward solutions which generally benefit all involved parties.

• Establishes and then documents best practices and standard operating procedures relevant to core work responsibilities.

• Supports Office of Medical Education events and curriculum sessions as needed.

• Adheres to University procurement processes and policies to support the purchasing of necessary supplies for UME curriculum activities.

• Performs other duties as assigned by the Pre- and Post-Clerkship Curriculum Manager.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

In the Undergraduate Medical Education (UME) Office within the University of Colorado School of Medicine, you will be part of a dynamic team committed to shaping the future of medical education. Our curriculum, known as "Trek," launched in 2021 and represents a groundbreaking approach that emphasizes curiosity, life-long learning, and a deep commitment to serving both the medical profession and society. The Trek curriculum was developed through a collaborative effort of nearly 600 faculty, staff, and students and is designed to prepare future physicians to thrive in a rapidly evolving healthcare landscape. Joining UME and more specifically the Office of Admissions means being at the forefront of medical education innovation, contributing to student success, and becoming part of a community dedicated to educating compassionate, skilled physicians. This is an exciting time to be a part of UME as we continue to evolve and enhance our programs to support the next generation of medical professionals.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 1 year of professional experience in operationally-focused roles (i.e complex scheduling, data management, and/or high-volume administrative work).

• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• 1-2 years of experience working at a higher education institution.

• Prior experience working in an academic medical environment.

• Prior experience adhering to and communicating about policies and procedures.

• Prior experience managing schedules, logistics, or data systems

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills.

• Proven ability to build effective relationships across all levels.

• Excellent customer service and interpersonal skills.

• Proficient in Excel (data tracking, organization, validation) and Outlook; experience with learning platforms (Canvas preferred).

• Highly detail-oriented with the ability to manage high-volume work accurately.

• Strong analytical and problem-solving skills.

• Professional communication with diverse stakeholders.

• Well-organized; able to work independently and collaboratively.

• Follows established processes while identifying improvements.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jessica Ackels - JESSICA.ACKELS@CUANSCHUTZ.EDU

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by 2 weeks from posting date.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $48,989 - $65,645.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.