Administrative Officer 2 (Hybrid)

Initial applicant review will begin on or around July 6th, 2026. Posting will remain open until filled.

This position follows a hybrid schedule, requiring one day per week in the office.

This position is represented by Clerical & Allied Services- CX Teamsters Local 2010.

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

Under the general supervision of the Director of Operations for the Office of Research and Economic Development (ORED), the Administrative Officer applies broad expertise in administrative operations to support the efficient coordination and execution of ORED's daily activities. Working in close collaboration with the Director of Operations and Chief Administrative Officer (CAO), the Administrative Officer provides operational support across multiple functional areas, including general administrative practices, procurement, travel coordination, personnel management, recharge administration, equipment oversight, space allocation, website maintenance and development, and event coordination. In addition, this position serves as a backup to the Executive Assistant to the Vice Chancellor of Research, providing critical administrative and logistical support as needed to ensure continuity of executive operations.

KEY RESPONSIBILITIES

• Business Operations: Serves as the primary point of contact for ORED's daily operations, including procurement, travel coordination, equipment management, space allocation, including CatCard access, and event planning. Maintains and updates website content, organizational charts, and the ORED staff directory to ensure accuracy and accessibility.

• Personnel Management: Supports the CAO with personnel management tasks, including overseeing student hires, managing affiliate accounts, and coordinating with executive search firms. Assists in maintaining accurate personnel records and ensuring appropriate allocation of funding resources.

• Recharge Administration: Supports Recharge Administration within the Office of Research by preparing billing documentation and invoicing clients in accordance with established policies and procedures.

• Executive Administrative Support: Serve as a backup to the Executive Assistant for the Vice Chancellor of Research (VCR). Responsibilities include managing the VCR's calendar, coordinating travel arrangements, and preparing agendas and meeting materials.

• Other duties as assigned.

EDUCATION and EXPERIENCE

• Bachelor's degree in related area and / or equivalent experience / training. (Required)

• Three (3) years administrative/clerical work experience, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned. (Required)

CRITICAL KNOWLEDGE AND SKILLS

• Direct knowledge of University of California policies and procedures. (Preferred)

• Demonstrates a profound commitment to service excellence.

• Ability to use discretion and maintain confidentiality.

• Strong skills to communicate effectively with all levels of faculty, staff, students and external constituencies, both verbally and in writing.

• Solid analytical and problem-solving skills.

• Thorough knowledge of computer application programs such as Microsoft Office.

• Possesses a thorough understanding of the organization's processes, protocols, and procedures, enabling efficient navigation and execution within the organizational framework.

Background check will be required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/