Administrative Assistant

*** An active Public Trust or the ability to obtain a Public Trust is required for consideration. ***

The Administrative Assistant, Division Operations, provides high-level administrative and operational support to CDC Division leadership, including executive scheduling, travel coordination, meeting management, and division-wide asset and facility support. This role serves as a central coordination point for leadership operations, data calls, conference tracking, and property accountability in a fast-paced federal environment.

This position supports a government contract and is restricted to U.S. citizens or legal permanent residents. Documentation is required.

This is a mission-critical role that requires independent judgment, discretion, and the ability to resolve issues in real time while supporting senior leadership.

Compensation & Benefits:

Pay commensurate with experience.

Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant, Division Operations Responsibilities Include:

Executive & Administrative Support

• Manage leadership calendars, resolve scheduling conflicts, and coordinate high-level meetings
• Prepare daily and weekly calendar briefings for Division leadership
• Coordinate Senior Leadership Team (SLT) meetings, agendas, and follow-ups
• Track and manage division-wide data calls and reporting requests
• Support document routing, updates, and SharePoint/Teams coordination

Travel & Meeting Coordination

• Coordinate domestic and international travel logistics, approvals, and documentation
• Support conference tracking, planning, and attendance requests
• Prepare travel documentation, including risk assessments and supporting materials

Asset & Facility Management

• Maintain and track property records in PMIS
• Coordinate office space assignments and facility requests
• Manage inventory, equipment tracking, and property transfers
• Support annual inventory and property accountability requirements
• Submit and track procurement requests via CCPS

Conference & Division Operations

• Track division conference participation and manage submission processes
• Coordinate conference announcements and attendance workflows
• Assist with exemption memos and approval documentation

Administrative Assistant, Division Operations Experience, Education, Skills, Abilities requested:

• Associate's degree required; Bachelor's preferred
• 3-5 years of administrative support experience (federal preferred)
• Experience supporting senior leadership in a fast-paced environment
• Familiarity with federal systems (PMIS, CCPS, Teams, SharePoint)
• Strong organizational, problem-solving, and communication skills. Hands-on experience with federal systems, including:
• ConcurGov
• Global Travel System (GTS)
• CCPS or government purchase card systems
• UDO tracking or financial reconciliation
• Vendor Supplied Training System (VSTS)
• Strong ability to manage multiple priorities, deadlines, and urgent requests
• Ability to work independently and resolve problems without constant supervision
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Must pass the pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLC is focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com.

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Cherokee Federal is a military-friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Executive Administrative Assistant
• Executive Travel Coordinator
• Federal Program Administrative Specialist
• Operations and Travel Administrator
• Executive Support Specialist

Keywords:

• Executive Support
• Federal Travel Administration
• ConcurGov * Global Travel System (GTS)
• Government Travel
• Executive Calendar Management
• UDO
• CCPS
• Program Operations
• Administrative Operations

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.

Many of our job openings require access to government buildings or military installations.