Executive Assistant I

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Position Title:

Executive Assistant I

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Executive Assistant I

Job Duties:

The Executive Assistant provides administrative and professional levelassistancetothe Academic Affairs - Provost's Office.The individual performs a variety of activities, in a high-paceddynamicenvironment andunder limited supervisionincluding, but not limited to advanced administrative support, communication efforts,projectcoordination,processmanagement, andserviceexcellence.

Key Job Responsibilities:

The Executive Assistantjoins ahigh-functioning, collaborativeteam that works on projects with impact acrossthe university. The position is a highly confidential position that requiresa high levelof attention to detail, a need forstrongtechnologicalproficiency,andexperiencewith project management and/or personnelmanagement/ policy.The university relies heavily on positive interactions with the provost's office, thereforeanindividual who is committed to service excellence and promotinganinclusive environment is essential for this role.The position reports to the Associate Provostand alsotakes direction fromthe Executive Assistant II and the Provost.

• Provide advancedadministrativesupportformembers of the Provost'sOffice,andothers, asassigned

• Maintain the associateprovost'scalendar, schedule all meetings and appointments.Collaborateinthe maintenance of calendars, schedules, and appointments. Respond independently to requests for members' attendance at campus functions andspecial events.

• Compile information for special reports and projects; create reports and prepare correspondence as assigned.

• Manageassociatedinternal/externalweb pages.

• Arrange/coordinatealltravelforthe associateprovostand others, as assigned.

• Maintain processes and support committees according to deadlines assuring accuracy based on policies and procedures. Act as a resource person of Academic Affairs, providing input as needed.

• Coordinate events/projectsas directed, including processes associated with shared governance such as the Faculty Personnel Action Portal.

• Archivedocuments, as needed.

• Serve asdepartmentcontact for managing printprocessing,workorders, key audits, computeraudits,andpurchasing

• Work with theprovost,associateprovost,andothers as assigned,to provide services as needed.

• Provide recruitment support, as needed.

• Work independently on miscellaneous projects as assigned.

• Other duties as assigned.

Department:

The Provost's Office has oversight of the Division of Academic Affairs.Working with dedicated professionals across the university, theofficesupportssuccessfulteaching and learning, scholarship, research, creative activities, and student services.

Compensation:

Competitive salarycommensuratewith qualifications and experience.

Required Qualifications:

• 3-5years' experienceprovidingadvanced administrativesupportin a professional environment

• 3-5years' experiencewithproject management

• Excellent verbal and written communication skills

• Excellent judgment, including ability tomaintainconfidentiality

• Good workhabits, such as attendance, punctuality, accountability, thoroughness,abilityto prioritize work

• Ability to work independently and as part of acollaborativeteam environment.

• Strong commitmentserviceexcellence.

• Demonstrated commitment to creating and supporting aninclusive work environment.

• Technologyproficiencyon standard business software programs,witha commitment to learningand implementingnew technologiesthatsupportefficient,high-qualitywork

• Attention to detail, proofreading and editing skills

• Associate's Degree

Preferred Qualifications:

• Experience in a higher education environment

• 3-5 years' experience withacademic personnel management and/or policy

How to Apply:

Complete applications received byend of day,July 5,2026,areensured full consideration.Applications submitted after July 5, 2026,may be reviewedat the discretion of the searchcommitteeor until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Due to system limitations, applicants may upload no more than five (5) attachments.Please combine documents whereappropriate.

Required application materials:

• Cover letter (*See below)

• Curriculum vitaeor resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager orsupervisor,during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Official transcriptsrequiredattimeof hire.

Contact Information:

For questionsregardingthis positionrecruitment,you needassistancewith the online application process,or if yousubmittedyour application prior to uploading all the required application materials, please contact:

Search Chair/Coordinator: Tara Boyette

Phone: 715-232-2422

Email: boyettet@uwstout.edu

Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct,sexual violence,andsexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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