New

Executive Assistant

North Carolina State University

$ 37,306 - $ 86,062

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Jul 02, 2026

Job Posting Information

Posting Number	PG195093SP
Internal Recruitment	No
Working Title	Executive Assistant
Anticipated Hiring Range	Commensurate with education and experience (anticipated hiring range $60,000 -$65,000)
Work Schedule	Monday-Friday, 8:00am - 5:00pm
Job Location	Raleigh, NC
Department	Office of Global Engagement
About the Department	About NC State and the Office of Global Engagement As a leading public research university, NC State is dedicated to creating prosperity in the state, across the country and around the world. International collaboration is a critical component of these efforts - enabling shared discovery, innovation and solutions to some of the world's most pressing challenges. Equally important are opportunities for student learning, cultural exchange and preparation for future careers in our interconnected global workplace. NC State Global advances the university's mission through the development and ongoing support of strategic partnerships with institutions abroad and the provision of critical infrastructure, expertise and campus programs. We drive the expansion of study abroad opportunities, support international students and scholars, integrate international experiences into NC State's academic programs and create new pathways for research, outreach and professional development.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Executive Assistant serves as the principal administrative aide to the Vice Provost for Global Engagement and advances the University's mission through effective operational support for the Office of Global Engagement ( OGE). Description of Work Responsibilities Executive Support and Scheduling: Strategically manage the Vice Provost's calendar and time commitments. Ensure timely progression of the daily schedule through active management of visitors and meetings. Assess availability of meeting guests; locate and secure meeting space; prepare agenda and background materials; confirm guest attendance; and arrange video conferencing, technical support and/or catering as needed. Draft, edit and share summaries for various meetings and/or committees as needed. Office Operations: Oversee daily activities and business needs for Primrose Hall. Submit and monitor maintenance requests, manage office supply inventory and liaise with OIT for computing and phone services. Utilize PeopleSoft financial system to reconcile P-Cards, prepare travel and expense reports and serve as a back up for voucher entry. Manage Primrose Hall conference room and Global Courtyard schedules. Coordinate postings, hiring and supervision of work study employees. Maintain documentation of OGE operations and business processes and ensure that all files are properly labeled, dated and archived. Communications: Prepare accurate and professional communication materials for the Vice Provost. Examples include letters of invitation, award notifications, memos, meeting minutes, updates for global partners, and itineraries for visitors and international delegations. Manage the NC State Global general email account. Track and follow through on all inquiries and requests. Meetings and Events: Manage logistics and scheduling for recurring meetings and special events. Create and maintain basic budgets for larger-scale events. Support key OGE committees and working groups and provide meeting notes/summaries as requested. Submit requests for campus leadership speaking engagements as needed. Reception and Campus Visits: Provide welcoming and responsive reception services for OGE. Greet visitors and manage incoming phone and email inquiries. Provide logistical support for campus visitors. Assist in drafting itineraries, scheduling campus meetings and tours, and preparing printed materials. Provide assistance with hotel reservations and local transportation when appropriate. Travel Preparation: Research and plan domestic and international travel for the Vice Provost, including hotel and transportation logistics. Provide detailed itineraries, supporting documents, and briefing materials for travel. Complete necessary registrations, insurance enrollment, expense reports and reimbursement requests. Maintain working knowledge of NC State travel policies and coordinate with other University offices as needed. Other Duties as Assigned: Be an active contributor to programs and priorities of NC State Global and carry out other responsibilities as assigned by the Vice Provost.
Other Responsibilities	Other work responsibilities as directed by Vice Provost.

Qualifications

Minimum Experience/Education	High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications	Demonstrated experience providing executive-level administrative support, including managing complex calendars, coordinating meetings, preparing travel arrangements, and supporting senior leaders. Exceptional organizational and project management skills, with the ability to prioritize multiple competing deadlines, exercise sound judgment, and adapt to changing priorities in a fast-paced environment. Excellent written and verbal communication skills, with the ability to prepare professional correspondence, conduct research, build effective relationships with varied stakeholders, and communicate with tact and diplomacy across cultures. Demonstrated proficiency with Google Workspace, Microsoft Office Suite (Excel, Word, and PowerPoint), and the ability to quickly learn enterprise systems and other software applications; experience with university business or financial systems is preferred. Proven ability to work independently and collaboratively while maintaining a high level of professionalism, discretion, and confidentiality in handling sensitive information and supporting executive operations.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	07/02/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	07/17/2026
Notice to Applicants	Please note that the work history on your resume must also be included in your application .
Special Instructions	Please attach a cover letter, resume, and contact information for at least 3 professional references.

Position Details

Position Number	00044756
Position Type	SHRA
Position Classification Band Title	Executive Assistant
Position Classification Band Level	Journey
Position Classification Salary Range	$ 37,306 - $ 86,062
Salary Grade Equivalency	NC12
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	390101 - Office of Global Engagement
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.