Administrative Assistant

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace.

AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.

We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.

Job Description:

Adolfson and Peterson Construction is currently looking for an Administrative Assistant to work directly out of our Midwest office based in Bloomington. This role will report directly into the Regional President and provide confidential high level administrative support to multiple regional department leaders.

Responsibilities:

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.

• Provide high-level administrative support for the regional leadership team including, but not limited to:
  • Provide clear communication.
  • Manage and maintain regional leadership teams' schedule.
  • Read, research and route correspondence; draft letters and comments; collect and analyze information; initiate communications.
  • Review work to check for correct spelling and grammar; ensure that the company format policies are followed and recommend edits as necessary.
  • Perform desktop publishing; create and develop presentations and complex reports in Excel.
  • Coordinate activities of the regional leadership team where appropriate to maximize efficiency and time management.

• Handle complex travel logistics and arrangements. Process expense reports for the local leadership team.

• Successfully complete a high volume of work and balance priorities to meet established deadlines.

• Plan and manage calendars for leaders including agenda and email. Maintain a strong understanding of organizational and department objectives to filter and prioritize incoming information and meeting requests.

• Assist with coordinating special events and company sponsored functions, including the annual company meeting and holiday party.

• Review contracts for readiness and present to Regional President for signature.

• Prepare monthly report for review by Regional President.

• Generate a weekly proposal schedule and recap.

• Provide additional administrative support for other departments as needed including:
  • Providing back up for the front desk
  • Regional satellite office duties

• Other duties as assigned.

Requirements:

• History of experience and proven results including:
  • High school diploma or equivalent and 5+ years of providing administrative support to multiple departmental leaders; bachelor's degree preferred.
  • Current Notary Public or the ability to become a Notary Public.
  • Experience and familiarity with the A/E/C industry preferred.
  • Advanced skills with Microsoft Office including Word, Excel, and PowerPoint.
  • Ability to handle confidential information with discretion.
• Demonstrated integrity and ethical standards.
• Developed skills (written, oral, and listening) to effectively communicate with diverse audiences
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
• Excellent interpersonal skills with the ability to build successful and lasting relationships.
• Availability during non-traditional work hours; occasional calls and coordination needed during evening and weekend hours.
• Demonstrated high attention to detail.

Estimated Pay:

Benefits:

• Medical, Dental, Vision and Life Insurance

• Health Savings Account

• 401(k)

• Flexible Spending Accounts (Dependent & Medical Reimbursement)

• Paid Time Off (PTO) and Holidays

• Tuition Assistance Program

• Employee Referral Bonus

Adolfson & Peterson Construction's (AP) ability to adapt and innovate has driven our success for more than 80 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry.

We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, North Dakota, Texas, and Wyoming. We employ more than 850 team members who strive for excellence and embody loyalty, trust and genuine love for what they do.

We go beyond the build for our communities and our people.

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer