Travel & Procurement Coordinator II

Office of Research:

The University of Central Florida (UCF) Office of Research sets the standard for excellence in service to our stakeholders by supporting research, commercialization, and economic growth. Through strategic partnerships, collaboration, and integrity, we foster an environment where employees can pursue their personal and professional goals while contributing to organizational success. We serve as an essential resource for attracting and retaining premier talent and research funding through operational excellence, innovative technology, and cohesive teamwork.

The Opportunity:

The Travel & Procurement Coordinator II serves as a primary point of contact for procurement and travel functions in support of the Office of Research. The role coordinates the acquisition of goods and services, manages procurement activities, and monitors requisitions within university systems to ensure accuracy, compliance, and timeliness. The coordinator directly procures commodities and services using assigned procurement cards, verifies receipt, and ensures all transactions are properly documented and recorded. The position also manages business travel arrangements, identifying cost-effective options, ensuring adherence to university policies, and supporting travelers throughout the process. Additionally, the coordinator oversees expense reporting and expense card activity, ensuring timely reimbursement, proper documentation, and accurate reconciliation in accordance with institutional guidelines.

Responsibilities:

Procurement & Transaction Management

• Initiates requisitions and supports colleges/divisions with purchases.

• Completes procurement card transactions.

• Manages purchase orders, expense authorizations, invoice processing and payments.

• Initiates change orders, validates Worktags for appropriateness, and performs receiving functions in Workday.

• Reviews and verifies Workday tasks for transactions submitted by the Office of Research division to ensure accuracy and approval readiness.

• Ensures documentation and funding information for spend authorization, expense reports, and supplier invoice receipts.

• Researches supplier account match exceptions and checks budget or budget fails.

Compliance, Vendor & Contract Management

• Reviews requests for adherence to procurement policies prior to Workday entry.

• Works with Contract Specialist who proposes compliant alternatives when needed.

• Assists Supervisor and Contract Specialist with vendor identification and the development of contracts, leases, and supplier agreements.

• Manages agreements and ensures adherence while processing transactions.

• Works with suppliers to create and/or modify profile within Workday.

• Assists colleges/divisions with vendor identification and the development of contracts, leases, and supplier agreements, participates in solicitation development, and initiates vendor master file additions and updates while ensuring all required supplier documentation is obtained.

Travel Coordination & Expense Reconciliation

• Serves as a primary resource for travel-related matters by responding to requests, assisting with spend authorizations, researching and booking cost-effective travel and accommodations, ensuring compliance with university policies, and advising travelers on required documentation such as passports or visas.

• Manages expense reconciliation by reviewing receipts and supporting documentation, processing travel and non-travel reimbursements, ensuring compliance with university policies, reconciling expense card activity, validating Work-tags, all while maintaining required approvals and documentation.

• Other supportive duties as assigned.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience pursuant toFla. Stat. 112.219(6).

Preferred Qualifications:

• Experience supporting administrative or financial operations within a higher education institution.

• Familiarity with accounting principles, including expense reconciliation, budget tracking, and invoice processing.

• Familiarity with university or institutional financial, procurement, and travel policies, and the ability to translate complex rules into clear guidance for stakeholders.

• Strong written and verbal communication skills, with the ability to provide clear and concise guidance to colleagues using collaboration tools such as Microsoft Teams.

• Strong service orientation with experience identifying customer needs, maintaining quality standards, and proactively resolving issues.

• Experience using enterprise financial systems (i.e. Workday, Microsoft Excel, or similar) to enter data, process transactions, and run reports.

• Demonstrated ability to manage multiple priorities in a fast-paced environment, with the flexibility to adapt to shifting demands and time-sensitive requests.

Department

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Job Posting End Date

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.