New

Office and Operations Administrator

University of North Carolina Charlotte

$24,107 - $31,500

United States, North Carolina, Charlotte

Jul 09, 2026

Office and Operations Administrator

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Part-time
If time-limited, note appointment end date
Hours per week	28
Months per year	12
Position Number	001127
NC Salary Grade Equivalency	NC07
Classification Title	Business Services Coordinator
Working Title	Office and Operations Administrator
Salary Range	$24,107 - $31,500
Anticipate Hiring Range	$24,107 - $31,500
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Levine Scholars Program (Adm)
Work Unit	Levine Scholars Program
Work Schedule	9:00 am - 3:00 pm; Monday - Friday (Proposed) with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position	This position serves as the Office & Operations Coordinator - with responsibility for serving as the first point of contact for general and recruitment related inquiries (phone/email/walk-in), as well as. the primary office administrator and source of essential operations support including: invertory management (office supply orders, promotional item procurement); purchasing card (P-Card) reconciliation; travel planning and processing; and other assigned budget-related procedures such as transaction tracking and documentation management. Additionally, this position assists with planning and coordination of LSP events, including Finalist Program - with responsibility for ordering food for events, reserving facilities, communicating with participants, and other administrative tasks. May serve as a primary LSP staff contact for related campus partners such as One IT, Facilities Management, Motor Fleet, Environmental Health & Safety, Campus Police, Mail Services, etc.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties	Serves as the first point of contact for the Levine Scholars Program by responding to general and recruitment-related inquiries via phone, email, and in-person interactions and providing excellent customer service to students, families, faculty, staff, and visitors. Provides administrative and operational support for the Levine Scholars Program, including office management, inventory control, office supply procurement, and promotional item ordering. Processes and tracks business transactions, including Purchasing Card (P-Card) reconciliation, travel planning and reimbursement, purchasing, receiving, and related documentation using university business systems such as Concur, Banner Finance, 49erMart, and Chartwells/CaterTrax. Assists with the planning, coordination, and execution of program events and activities, including Finalist Program, recruitment events, meetings, and special programs. Coordinates logistical arrangements for events, including facility reservations, catering orders, participant communications, travel arrangements, and event support. Supports on-boarding and off-boarding activities for staff and graduate assistants and assist with maintaining office procedures, records, and operational workflows. Serves as a liaison with campus partners and service providers, including OneIT, Facilities Management, Motor Fleet, Campus Police, Mail Services, and other university offices, to support the operational needs of the program. Maintains shared office resources, equipment, and common spaces and assist with special projects and initiatives as assigned.
Other Work Responsibilities	Assists with special projects, events, and initiatives that support the mission and goals of the Levine Scholars Program. Participates in staff meetings, professional development opportunities, and training related to university systems, business operations, and customer service. Provides operational support for recruitment activities, scholar programming, and office initiatives as needed. Assists with the implementation of new office procedures, technologies, and business processes. Performs other related duties as assigned.
Departmental Preferred Experience, Skills, Training/Education	Experience providing administrative, office, or customer service support in a professional environment. Experience coordinating events, meetings, travel arrangements, or other logistical activities as well as process purchasing travel, reimbursement, or other business-related transactions. Proficiency with Microsoft Office, particularly Excel, and Google Workspace applications. Experience using enterprise business systems such as Concur, Banner Finance, 49erMart, or similar financial and procurement platforms. Strong organizational skills with the ability to manage multiple priorities and deadlines while maintaining attention to detail. Experience working in a higher education environment is preferred.
Necessary Licenses or Certifications
Work Location	2nd Floor Levine Hall
Posting date	07/09/2026
Closing date	07/23/2026
Proposed Hire Date	08/17/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have a Bachelor's degree in business administration or a related discipline, or an equivalent combination of training and experience?
- Yes - I have at least a Bachelor's degree in business administration or a related discipline
- Yes - I have an Associate degree in a related discipline with at least two (2) years of relative experience to the position
- Yes - I have a High School Diploma/GED with at least four (4) years relative experience to the position
- No
*
Do you have experience providing administrative, office, or customer service support in a professional environment? Please explain:

(Open Ended Question)
*
Do you have experience in scheduling meetings, maintaining calendars and/or arranging travel? If so, please describe your experience.

(Open Ended Question)
*
Do you have experience working in higher education and with University-related systems such as (49er Mart, Banner, Zoom, Concur)? if so, please explain your experience and list the systems or related systems you have experience with.

(Open Ended Question)
*
Do you have high proficiency using Word, Excel, and Google Workspace? If yes please explain in detail how you have used Google Workspace and Excel in a professional setting.

(Open Ended Question)
*
Do you have experience managing business records or financial/administrative processes, such as procurement, purchasing, travel, reimbursements, or maintaining financial documentation? Please explain:

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents