New York - Executive Assistant

Position summary

The Executive Assistant is a pivotal role that requires a proactive, emotionally intelligent and highly strategic approach to managing support for C-Suite leaders in a dynamic and high-pressure environment. The successful candidate will develop a deep understanding of the operational and logistical needs of the executives and their direct reports, fostering strong relationships with key stakeholders, including Chiefs, the Chair Group, Department Leadership, and others.

Candidates should possess a high EQ, exuding positivity and optimism while serving as a role model to peers. A demonstrated passion for customer service and hospitality, coupled with strong interpersonal and communication skills, is essential. The ideal candidate is highly customer-oriented and committed to delivering exceptional results through acts of service.

This role demands a high level of professionalism, sound judgment, acute attention to detail, and discretion. The ability to manage fluctuating demands under tight and often changing deadlines is crucial. The Executive Assistant must be forward-thinking, constantly anticipating needs, and maintaining composure under pressure. Collaboration with various departments across the Firm is essential, and flexibility in scheduling is a must.

Position responsibilities

• Own and drive calendar for complex meeting scheduling.
• Coordinate end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation.
• Process expenses and invoices on a timely basis.
• Support administrative aspects of C-Suite leaders' internal commitments.
• Attend meetings to contribute, for awareness, or as a documentarian.
• Exercise sound judgment to make appropriate trade-off when scheduling.
• Facilitate the scheduling process and relevant communications with professionalism and high attention to detail.
• Assist with ad hoc project and event planning.
• Conduct research and gather information as requested.
• Assist with creation and preparation of materials - slides, proposals, decks, including proofreading.
• Act as a thought partner and trusted advisor to C-Suite leaders.
• Keep C-Suite leaders informed of critical information they may not be aware of.
• Manage C-Suite leaders' schedule and open item prioritization on behalf of them.
• Perform other duties as assigned or required, including assisting C-Suite leaders' direct reports when able; responsibilities will vary.
• Appetite for technology tools, GenAI etc. to maximize administrative impact.

Experience, skills, and qualifications

• Bachelor's degree required.
• 3+ years of administrative experience in a fast-paced environment, supporting senior level executives required. Law firm or professional service organization experience preferred.
• This is an in-office role expected to be in the office at least 4 days per week and must reside in a commutable distance to the firm's office.
• Computer proficiency with working knowledge of MS Office required (Word, Excel, PowerPoint), Outlook, Adobe software and virtual meeting software. Strong formatting and data entry skills required.
• Excellent organizational skills including calendar management, record keeping, data collection and system information.
• Strong written and verbal communications skills; ability to compile and analyze data and furnish information in report format, written correspondence, email, or verbally.
• Ability to maintain strict confidentiality with respect to firm matters.
• Strong intellectual curiosity - a hunger and desire to always be learning, experiencing, and growing.
• Insightful - drives momentum forward by connecting the dots.
• Composed- excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner.
• Strong attention to detail and accuracy, particularly when under pressure.
• Relationship-oriented - ability to develop effective working relationships with the broader team to help build trust, open doors, and create opportunity.
• Team player - proactively seeks opportunities to help others; will go above and beyond to get the job done.
• Dedicated to our values - open and inclusive to all members of the team and support them as equals.
• Committed to improving the status quo - confidence and willingness to ask questions or make suggestions, even if it is turned down.
• Ability to travel as needed.

BENEFITS

Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families. Additional information about benefits and rewards can be found here.

SALARY

We are an equal opportunity employer and welcome applicants from all backgrounds and experiences. #LI-DC2