Administrative Assistant II

TRIO Programs:

The Upward Bound Project ACE (Achieving Academic and Career Excellence) and EDGE (Exploration and Determination Guarantees Excellence) programs are designed to provide opportunities for fundamental support to participants in their preparation for college entrance. The goal is to increase the rate at which participants complete secondary education and graduate from institutions of postsecondary education. Our goal is to recruit participants into the Upward Bound program, retain them, graduate them, and get them ready for post- secondary education admittance and graduation.

The Opportunity:

UCF TRiO's Project ACE & Project EDGE are seeking applicants for an Administrative Assistant II to join their team. The Administrative Assistant II reports to the Managers of the Upward Bound Program and is responsible for providing administrative support, office management, and logistics coordination.

We are looking for someone who is excited to join TRiO and support our mission in ensuring our students' success. This position works with students and student records; therefore professionalism, confidentiality, and discretion are essential in this role.

This is a time-limited funded position. Employment is subject to the availability of funding and may cease at the time

The position is provisional and is grant funded through August 31, 2027, by the U.S. Department of Education/TRIO. This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Maintain office operations, telephone calls, emails, mail, and packages; greet visitors and direct visitors to proper meeting locations and appointments.

• Process all necessary program paperwork and electronic records, including but not limited to: contracts, spend authorizations, expense reports, purchase orders, requisition and Workday cases.

• Maintain the program database (Blumen), including entering new student information, summer instructors' notes, trips and assisting the Managers with the annual performance report (APR).

• Maintain electronic participant records in compliance with federal confidentiality requirements (FERPA) and TRIO grant regulations; archives and maintains all historical data.

• Event & Program Support for staff & students: assist in planning trips, workshops, and the multi-week summer academy; coordinate transportation, lodging, catering, reserving classroom space and housing at UCF Main, ordering parking passes, CPR credits, obtain quotes, make purchases, make copies, etc.

• Maintain standard office machines and equipment; schedules repairs as needed. Place IT, building maintenance, and other work orders as requested.

• Serve as liaison between the programs and UCF departments, Florida TRIO and Blumen.

• Order keys, badges, business cards, expense cards, etc. for staff.

• Monitor and track expense and budgetary transactions, at times against a stated budget.

• Request transcripts and provide application consent forms to the respective school's records/school clerk.

• Maintain standard operation manuals for Upward Bound.

• Prepare reports, presentations, etc. to support program staff in achieving the grant's objectives.

• Other duties as assigned by UB Managers and/or Director.

Minimum Qualifications:

High School Diploma or Equivalent and 2+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

We welcome candidates with any of the following qualifications:

• Experience with office or administrative support, including asset management and supply ordering.

• Experience with bookkeeping or financial data entry, including accuracy in managing physical and electronic records.

• Experience providing outstanding customer service in a student or client-facing role.

• Familiarity with Workday, Cobblestone, or similar systems.

• Proficient with Microsoft Excel, spreadsheets, reports or presentations.

The ideal candidate may possess the following:

• Demonstrated ability to maintain confidentiality and safeguard sensitive records in accordance with organizational policies.

• Well-organized with strong attention to detail.

• Excellent communication skills, including written and verbal communication with people of diverse backgrounds.

Special Instructions to the Applicants:

The anticipated hourly rate for this position is $21.21 hourly ($44,288 annually). The final amount will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This position requires a Level 2 Background Check through the Florida Department ofLaw Enforcement(FDLE) Clearinghouse prior to employment. For more information, please visit the FDLEClearinghouse:https://info.flclearinghouse.com/

Position requires a valid Class E driver's license. This position may involve driving to various locations on and off campus to conduct University business.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

This is a time-limited funded position. Employment is subject to the availability of funding and may cease at the time

The position is provisional and is grant funded through August 31, 2027, by the U.S. Department of Education/TRIO. This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.