Sr. Associate, PST

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Job Description:

Chemonics seeks a Sr. Associate, Project Support for the USG Portfolio under the Supply Chain Management (SCM) team. The senior project support associate provides administrative and operational support to ensure compliance with donor regulations and corporate policies and assists with financial tracking for supporting global project(s). This role works closely with project support managers and project offices to maintain accurate documentation, process approvals, and support day-to-day project support functions.

Responsibilities:

Administrative and Compliance Support

• Track and process requests related to staffing, budget adjustments, and activity modifications.
• Maintain accurate project documentation in SharePoint and ensure compliance with corporate standards.
• Assist with onboarding and offboarding of staff, including employment agreements and allowance administration.
• Support procurement, grants, and contractual processes by preparing and reviewing documentation.
• Coordinate travel arrangements and expense reporting for employees and consultants.

Financial and Data Management

• Input and review financial data, including invoices, wire transfers, and expense reports.
• Support monthly budget reforecasting and prepare budget memos.
• Liaise with subcontractors and partners to process invoices and maintain compliance records

Project Support and Coordination

• Schedule meetings, prepare agendas, and capture notes.
• Serve as primary backstop for project office personnel on administrative matters.
• Respond to requests from corporate and project offices in coordination with managers.

Additional Contributions

• Participate in proposal teams in roles such as recruiter, cost preparer, or section writer.
• Contribute to technical practice activities and support new business efforts as needed. Any other duties as assigned

Requirements:

• Bachelor's degree or equivalent and relevant work experience
• Minimum 2 years of relevant administrative or project support experience
• Familiarity with donor regulations and compliance processes preferred
• Demonstrated experience multitasking with attention to detail, organization, and time management skills
• Works independently and as part of a team
• Strong knowledge of Microsoft Office applications
• Willingness to travel for up to 8 weeks per year
• Demonstrated leadership, versatility and integrity
• Demonstrates knowledge of artificial intelligence concepts and tools, with the ability to apply them appropriately and responsibly to support efficiency, decisionmaking, and problem solving in a dynamic business environment.

Application Instructions:

Compensation Range:

An employee's pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

Overtime exemption status may change due to state regulatory requirements.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible US based employees.

Chemonics is an Equal Opportunity Employer

Chemonics is an equal action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision

Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

Reasonable Accommodations:

Persons with disabilities who need to request reasonable accommodations during the application process should communicate their request to: 202-524-7706 or ApplicantRequest@chemonics.com.