Description
The Department of Orthopedic Surgery is seeking to hire a full-time Administrative Coordinator. You will provide administrative and operational support for research faculty and programs. This role serves as a key partner to investigators, research staff, and department leadership by coordinating research activities, supporting grant administration, organizing educational events, and facilitating collaboration across multiple teams. Key responsibilities include:
- Coordinate research meetings, seminars, tumor boards, and special events
- Provide administrative support to faculty conducting sarcoma and musculoskeletal research
- Assist with grant proposal preparation, progress reports, funding applications, and compliance related activities
- Track research publications, patents, funding opportunities, and project milestones
- Coordinate travel arrangements, reimbursements, memberships, and faculty support activities
- Maintain research databases, registries, and documentation
- Support recruitment, onboarding, and orientation activities for research personnel
- Serve as liaison between faculty, departmental administrators, sponsors, and collaborators across UCLA
- Assist with research communications, newsletters, websites, and annual reporting initiatives
- Coordinate activities related to research space, equipment, resources, and laboratory operations
Salary range: $30.36/hr - $43.49/hr
Qualifications
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Bachelor's degree in a scientific, health related or business administration program (strongly preferred) -
Knowledge and proficiency of Microsoft Office applications including Word, Outlook, PowerPoint, Excel, Adobe Acrobat -
Minimum one year of administrative and/or project management support (strongly preferred) -
Experience operating a computer and knowledge of software applications for word processing, email, and internet navigation -
Strong organizational and project management skills -
Excellent interpersonal and communication skills -
Ability to handle confidential information with discretion and diplomacy -
Ability to perform detail-oriented work with high degree of accuracy -
Skill in preparation of accurate and timely reports and statistical informatio
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University of California - Los Angeles Health
Jul 17, 2026