Library Services Associate, Penn State Brandywine

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Penn State Brandywine is seeking a Library Services Associate to join its library team and contribute to efficient, user-centered library services that span collections, course reserves, technology, and outreach efforts.

Penn State Brandywine Campus Library provides patrons with access to all resources and services offered by the Pennsylvania State University Libraries - one of the Top 10 research libraries in North America.

The Library Services Associate is an important part of a small team and plays a key role in delivering high-quality library services by supporting public services, collection access and maintenance, course reserves services, library technology, and user-focused engagement initiatives.

Dependability, an outstanding work ethic, and the ability to thrive in a team-oriented environment is essential as the Library Services Associate will work collaboratively with colleagues inside the library, throughout the Brandywine campus, and across all of Penn State's Libraries, balancing front-line customer service with operational and technical responsibilities.

• Deliver front-line customer service at the circulation desk, including materials, equipment, and study room support

• Respond to patron inquiries, provide basic research assistance, and manage user accounts (setup, verification, service guidance)

• Perform opening/closing procedures and ensure service point readiness

• Supervise library operations when working independently and provide guidance to student employees and part-time staff

• Maintain safe, orderly, and functional library spaces; assist with light facility upkeep

• Support collection access and maintenance, including shelving, labelling, inventory, and resolving missing items

• Process holds and interlibrary loan requests, including retrieval, distribution, and shipping

• Update catalog and database records to ensure accuracy

• Assist with periodicals and collection management projects

• Coordinate course reserve requests with faculty, ensuring timely processing and copyright compliance

• Maintain accurate reserve records across systems and spreadsheets

• Manage reserve purchasing and tracking; process and shelve materials

• Identify and improve course reserve workflows

• Assistin the planning, coordination, and implementation of library programs and outreach, including staffing campus engagement opportunities, pop-up libraries, tabling at campus events, and outreach activities

• Design and install tabletopdisplays, small-scale book spotlights, and interactive elements

• Create promotional materials using Microsoft Office 365 applications and design tools (e.g., Canva)

• Assistwith social media content creation, including graphics,captions,and accessibility compliance

• Contribute to workflow improvements, documentation, and service enhancements

• Offer ideas and feedback to improve library services, programs, and operations; create library guides and web resources as requested

• Maintain accurate records across library systems and respond to departmental email communications

• Support projects, data collection, and internal documentation

• Collaborate with staff and assist in training and guidance of student employees

• Handle library mail and deliveries

• Monitor and troubleshoot public computers, printers, and library equipment

• Support lending, maintenance, and tracking of technology assets

• Document issues, coordinate repairs, and maintain inventory systems

• Share updates and training from the University Libraries and provide basic support for Apple and Microsoft systems

To complete the above responsibilities, the Library Services Associate will be required to move and pack boxes filled with books regularly.

As part of a team, the Library Services Associate will join all library staff in being cross trained to complete duties in other areas as needed.

• Driven to provide excellent customer service in a public-facing environment

• Outstanding attention to detail with the ability to perform accurate work and maintain reliable records

• Effective written and verbal communication skills

• Excellent interpersonal skills; inclusive and respectful when working with others

• Outstanding organizational and time management skills, with the ability to manage multiple tasks and priorities

• Ability to follow established procedures and apply policies consistently

• Ability to work both independently and collaboratively in a team environment

• Basic computer proficiency, including Microsoft Office or similar applications

• Reliability, adaptability, and a commitment to user-centered service

• Ability to lift up to 25 pounds occasionally and 10 pounds frequently

• Ability to bend, reach, and stand for extended periods

Preferred Qualifications (one or more):

• Experience working in a library, academic, or customer service environment

• Experience with library systems (e.g., integrated library systems, interlibrary loan systems, or course reserves platforms)

• Experience supportingbasic technology troubleshooting

• Proficiencyin Microsoft Excelor similar spreadsheets, including accurate data tracking and record management

• Familiarity with basic cataloging, collections maintenance, or records managementpractices

• Experience supporting programs, events, or outreach activities

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

This is a fully on-site position at the Penn State Brandywine Campus Library, which is located in Media, Pennsylvania.

The Library Services Associate will work Monday through Friday, during the library's regular hours of operation, with occasional evening and weekend coverage required based on operational needs.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines