Part Time Project Manager - Fearless Institute

Project Manager - Fearless Institute

As a Project Manager supporting the Technology Growth Initiative (TGI), you serve as the operational backbone of the Institute-the trusted link connecting the organization, its funders, its Board of Directors, and its non-profit management partner. You bring structure, clarity, and follow-through to a mission-driven organization, ensuring compliance is upheld, strategic goals stay on track, and financial reporting is accurate and transparent. Operating independently in a part-time, temporary capacity, you keep the many moving parts of the

Institute aligned, communicate with confidence across every stakeholder group, and drive the initiative steadily toward its key results.

This role is responsible for providing part-time, temporary project management across the Institute's Technology Growth Initiative. This role oversees operational compliance, strategic goal tracking, financial reporting, and audit support, and serves as the primary operational link between the Institute, its funders, its Board of Directors, and its third-party management company (currently Fearless Solutions). The engagement is anticipated to require approximately 15 hours per week.This role is expected to support the Institute mid August - end of March 2027.

The Impact You Will Create:

A successful candidate in this role operates independently with little to no day-to-day oversight, anticipating the needs of the organization and translating them into clear, well-managed action. This Project Manager will impact the Institute by:

* Keeping the organization compliant and audit-ready, safeguarding its relationships with funders and its standing with the Board.

* Giving the Executive Director and Board Finance Committee clear, consistent visibility into operations, milestones, and finances.

* Advancing the Institute's Objectives and Key Results (OKRs), ensuring strategic goals move from intention to measurable progress.

Your Responsibilities in This Role:

Vendor, Funder & Board Liaison

* Serve as the primary point of contact between the Institute and its non-profit management company (currently Fearless Solutions).

* Monitor all management agreements to ensure they are fully executed and that services are delivered as contracted.

* Oversee subcontract agreements, ensuring deliverables are completed on time and within scope.

* Provide the Board of Directors with consistent, structured monthly communications on organizational updates and milestones.

* Complete and submit required quarterly grant updates and progress reports to funders.

Operations & Strategic Management

* Act as the primary project and task manager for the Institute's Objectives and Key Results (OKRs).

* Schedule, prepare materials for, and lead quarterly Institute team OKR review meetings.

* Support the Executive Director with fundraising initiatives and donor relations management.

Financial Oversight & Audit Support

* Ensure financial billing, expense tracking, and record-keeping are accurate, compliant, and up to date.

* Provide detailed monthly accounting and cashflow updates to the Executive Director and the Board Finance Committee.

* Serve as the main point of contact and operational lead for the annual non-profit audit.

Key Deliverables:

* Monthly Board Update & Health Report - A structured report detailing operational milestones, risks, and OKR progress.

* Monthly Financial Packet - Cashflow updates and accounting summaries delivered to the Executive Director and Board Finance Committee.

* Quarterly Grant Reports - Completed compliance and progress updates submitted to funders.

* Quarterly OKR Reviews - Organized and facilitated review sessions, with tracking data updated in the Institute's project management system.

* Audit Documentation - Organized files and direct support provided to auditors during the audit window.

Skills and Qualifications We Require at Fearless:

At Fearless, we seek candidates who blend technical know-how with sharp problem-solving and advisory skills to drive real impact in the communities we serve. Here are the key qualifications for this role.

Non-Profit Operations & Compliance

* Familiarity with non-profit operations, grant compliance, and funder reporting requirements.

* Understanding of management and subcontract agreements and how to hold vendors accountable to scope and deliverables.

Financial Oversight & Accounting

* Strong grasp of billing, expense tracking, cashflow, and non-profit financial record-keeping.

* Experience supporting or coordinating an annual audit, with the ability to organize documentation for auditors.

Communication & Stakeholder Management

* Excellent written and verbal communication skills, with the ability to produce clear, structured reports for Boards, funders, and leadership.

* Proven ability to serve as a trusted liaison across multiple stakeholder groups, including funders, board members, and management partners.

Strategic & Project Management

* Ability to manage OKRs and translate strategic goals into tracked, measurable progress.

* Proficiency with project management tools and the discipline to keep tasks, meetings, and deliverables on schedule while working independently.

Additional Qualifications (Optional):

* Relevant certifications (e.g., PMP) preferred.

* Prior experience in a non-profit, grant-funded, or mission-driven organization.

* Familiarity with accounting or project management software (e.g., QuickBooks, Asana, MS Project).

Physical Requirements:

• Ability to sit for extended periods while working on a computer or during meetings.
• Must be able to travel occasionally to client sites or company meetings.
• Ability to communicate effectively via phone, email, and in-person, requiring clear speech, listening, and written communication skills.
• Ability to move within an office environment, including reaching for files, using office equipment, and occasional light lifting (up to 10 pounds).

Life at Fearless

We're a digital integration consultancy on a mission to build a better tomorrow. At Fearless, we combine technology, people, and organizational development to solve meaningful problems. Through iterative development, we deliver smart, user-friendly solutions that make tech work better-for everyone.

But great tech is just part of the story. What really makes us Fearless is our Purple Culture.

What Makes Us Purple?

Being Purple means you:

• Are valued as a whole person-not just a job title
• Get matched with work that plays to your strengths and passions
• Are supported by coaches, not micromanagers
• Have the autonomy and clarity to make decisions and drive impact
• Join a community that celebrates equity, curiosity, and innovation
• Do work that matters-every day

We believe in flexibility, growth, and balance. Our benefits and culture are designed to support you in doing your best work-while making space for what matters to you outside of it.

We're proud to be an equal opportunity employer. At Fearless, we're building a workplace that welcomes and respects everyone-across race, gender, age, religion, identity, background, and ability.

Compensation at Fearless

Fearless is committed to providing a competitive compensation package that will meet your current and future needs. Our philosophy is aimed at rewarding team member contributions, supporting long-term financial growth and security, and overall well-being.

We believe in paying people fairly, so we've established a compensation model aimed to ensure everyone at Fearless - regardless of race, ethnicity, gender, sexual orientation, disability, religion, age, nationality, or willingness/ability to negotiate - is consistently paid fairly based on alignment to the needs and requirements of the role.

For part-time roles, the salary will be pro-rated based on the full-time equivalent salary ranges.

Minimum Salary: $51.76 per hour

Salary Midpoint: $67.29 per hour

Maximum Salary: $87.47 per hour

Hiring Range for Role: $51.76 - $60.00 per hour

Benefits at Fearless

At Fearless, we take care of our team-because when you're supported, you can do your best work. We offer a flexible, family-friendly environment designed to support your health, growth, and life outside of work. Temporary part-time team members are also eligible to receive:

• 8.75 days of safe & sick leave annually
• Eligible for our 401(k) plan with employer contributions

Reasonable Accommodations

Fearless is committed to providing reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Human Resources Department at hr@fearless.tech.

So, What's Next?

We've refined our hiring approach to make sure every team member is a great fit for Fearless-and that we're a great fit for you, too. If there's alignment, we'll reach out to kick off the interview process. Depending on the role or project, your experience may vary slightly, but it typically includes:

1. Introductory Interview

You'll connect with a recruiter to:

• Build rapport and get to know each other
• Review your experience and skills
• Talk through salary expectations and role details
• Set expectations for the rest of the process

2. Technical Assessment

We'll invite you to complete a role-specific assessment to see your skills in action. This helps us keep our hiring process fair and consistent. You can learn more about what to expect here.

3. Skills + Business Fit Interview

This is where we dig deeper to:

• Review findings from any technical assessments
• Walk through situational and values-based questions
• Explore how your approach aligns with Fearless culture and project needs

Some roles may also include customer interviews based on specific project requirements in addition to background check and security clearance requirements.

Where You Can Build with Fearless

At Fearless, we strive to build a powerful and diverse team. We are currently licensed and set up to hire talented individuals residing in the following 16 states:

Alabama, California, Delaware, District of Columbia, Florida, Georgia, Maryland, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, and West Virginia.

#LI-Hybrid