Department Assistant (On-site)

The Highlights:

Performs a variety of clerical, secretarial and administrative support duties such as maintaining records and files; composing and editing correspondence; data entry; and/or office management.

What You'll Do:

1. Provides clerical and administrative assistance to clinical programs, as assigned by the Associate Dean or Experiential Learning Coordinator, including, but not limited to: copying, filing, maintenance of records, and preparation of client and clinic documents and court filings; obtaining research materials; supporting classroom needs including helping to maintain D2L for clinics; distributing mail; drafting correspondence; making room reservations, ensuring proper technical and AV equipment is available, and handling catering requests.

2. Assists the Experiential Learning Coordinator with department-wide tasks, such as: ordering of supplies and equipment; updating the website; coordinating program-wide marketing and communications, assistance with program recruitment and enrollment, recording and reporting of student time sheets and coordination with University Financial Services.

3. Works with faculty and students to interpret or translate conversations with clients or other officials from English to Spanish.

4. Assists students and clients with operational and scheduling issues concerning the clinics.

5. Provides front desk reception support.

What You'll Need:

Requires a high school diploma and either a paralegal certificate or 5 -6 years of successful clerical performance, ideally in a legal office.

Bilingual English/Spanish required.

Employee should possess excellent communication skills. This position requires a patient and detail-oriented person who can interact with faculty and staff in a pleasant and cooperative manner. Applicant should be able to work under pressure of deadlines. Employee should have intermediate knowledge of Word, Excel, PowerPoint, and TypePad. Employee should have sufficient computer skills to be able to input information into a computer case management system.

Will be required to assist College of Law Associate Dean's office with final exam administration each semester. Occasionally will be asked to assist with College of Law special events including student recruitment events, seminars, conferences and commencement.

The anticipated hiring range for this position is: 18.70 to 24.21

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks:

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Vincentian Mission:

Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.