Executive Assistant for the EVC/P Office

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The salary range the University reasonably expects to pay for this position is $69,816.04 - $95,846.22

This is a campus-based represented (CX) position.

This posting will close at midnight on August 6th, 2026.

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

The Executive Assistant to the Office of the Executive Vice Chancellor and Provost (EVC/P) reports to the Chief of Staff to the Provost and plays a central role in the day-to-day administrative operations of the Provost's Office. Serving as a representative of senior leadership, the EA provides high-level calendaring and administrative support for the Chief of Staff and the Vice Provost for Academic Affairs and Strategy, occasional administrative assistance for the Associate Vice Chancellor for Strategic Infrastructure, Planning and Institutional Effectiveness, and backup support to the EVC/P and the EVC/P's Executive Assistant as needed. Exercising sound judgment, discretion, and professionalism, the EA performs and oversees special projects and assignments of a highly sensitive and complex nature; independently manages confidential and critical details; and ensures office operations run smoothly. The role requires a high degree of autonomy and initiative, including developing and administering systems for information, projects, and communications, and entails frequent interaction with senior leadership, faculty, administrators, students, and partners across UC Merced, other UC campuses, and UCOP.

Key Responsibilities:

1. Oversees and ensures that the daily administrative operations run smoothly for the EVC/P office. Functions as the gatekeeper, understanding the requirements of multiple executives to prioritize issues according to urgency and allocate time for scheduled events, travel, and meetings. Researches, compiles, and summarizes issues, policies, and topics; provides background information and briefing materials for the executives. Responds to inquiries from faculty, staff, students, and the public on behalf of the executives regarding organization operations, policies, and procedures. Investigates issues and problems; drafts and prepares responses to urgent requests. Coordinates heavy calendar management for two executives, including scheduling meetings and conferences on campus, off-campus, and virtual meetings. Handles travel, lodging, and reimbursement for executives based on UC policy and procedures. Serves as backup support to the EA for the EVC/P and the EVC/P directly as needed. Provides interim support to senior executives as needed and as capacity permits.
2. Participates in developing and implementing efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses. Briefs executives on deadlines and the status of pending issues.
3. Organizes ad hoc committees appointed by executives to address a broad range of issues. Prepares confidential reports for senior staff, systemwide, and other officials. Makes high-level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy. Prepares responses to urgent divisional requests on behalf of the executive.
4. Handles the details of a variety of matters on behalf of the executives. Implements related business processes. Prepares and tracks personnel-related actions for the EVC/P immediate office and assists reporting departments with recruitment, onboarding, reclassifications, stipend requests, and five-year review processes. Serves on and assists in organizing hiring committees and executive searches. Tasks include partnering with UC Merced recruiters and external search firms, scheduling hiring committee meetings, tracking committee required training, reviewing and redacting resumes/CVs as needed, scheduling on-campus and virtual interviews, arranging on-campus room reservations, catering, candidate travel and lodging, disseminating candidate materials to interview participants, collects and summarizes survey results for candidates, and submits reimbursements for candidates.
5. Assists with campus-wide planning initiatives logistics, including scheduling work groups, participating in meetings as needed, facilitating engagement sessions, running activities, managing communications, and providing support to planning leads as needed. This includes 5% time providing program review-related support for the Assessment and Program Planning Support Center.

• Bachelor's degree from an accredited university in a related area, or equivalent experience/training; and
• Three (3) years of directly related, progressively responsible experience in executive or administrative assistance, or seven (7) years of equivalent education, experience, and training (required).
• Advanced knowledge of the organization's processes, protocols and procedures.
• Knowledge of federal regulations such as FERPA.
• Advanced knowledge of common organization-specific computer applications.
• Strong analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Advanced service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Ability to multi-task with demanding timeframes and changing priorities.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Small to mid-level project management skills.

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/